Under the supervision of the Clerical Services Supervisor – Circuit Court, performs more complex functions of a Deputy Clerk. Serves as courtroom clerk includes preparing orders, notices, and other documents. Draws, swears, and takes verdicts of juries. Performs complex functions of the office, including expedient processing of urgent matters before the Court. Determines acceptability of new filings and accessibility of court records. Performs case history and case file management tasks. Receipts fees. Coordinates information between stakeholders. Schedules hearings. Supports specialty court programs. Responsible for bond information maintenance. Regularly performs all of the duties of a Deputy Circuit Court Clerk.
Essential Functions
1. Serves as courtroom clerk and attends arraignments, pretrials, pleas, motions, jury selection, verdict taking, FOC show causes, sentencing, probation violations, pro cons, PPO hearings, and other matters as assigned. Records court actions on courtnotes and other mediums, and disseminates them to stakeholders as needed.
3. Performs the more complex functions of the office, including data entry Investigates and corrects complex errors. Coordinates expedient processing of urgent matters
4. Coordinates communications and information with and between offices/divisions within the Court and other County or non-County entities.
5. Assesses requests to enter judgment liens that encumber the real property rights of judgment debtors to ensure satisfaction of judgments or other orders. Enters judgment liens or rejects judgment lien requests as appropriate.
6. Assesses requests for writs of garnishment to seize monies such as paychecks, other earnings, credit union or bank accounts, or state tax refunds to satisfy a judgment or other order.
7. Reviews cases to determine if a Michigan Secretary of State abstract for licensing sanctions should be transmitted. Regularly communicates with Secretary of State to problem solve.
8. Processes incoming and outgoing changes of venues, case transfers, and removals to other courts. Prepares and sends court records or copies thereof to other courts.
9. Conducts record searches and compiles and releases data from records in response to inquiries. Ensures proper transmission of accurate criminal history data to appropriate entities.
10. Upon deputization by the Ingham County Clerk, prepares and issues conformed copies, true copies, certified copies, and attested copies of court records after careful review of original record.
11. Monitors progression of cases to ensure the Court does not exceed day counting guidelines assigned by the State Court Administrator’s Office (SCAO), and advises Judges, their staffs, supervisors, and non-Court entities accordingly.
12. Schedules judicial hearings and other events as assigned. Appears on the record and provides reports on the case including recommendations for future court action. Dismisses cases due to lack of service.
13. Leads training of new or current employees in all duties.
14. Performs court clerk functions as they relate to Circuit Court specialty court programs. Engages with District Courts and other stakeholders to resolve issues and ensure timely case progression.
15.Performs duties related to bonds, including processing time sensitive matters, preparing orders to revoke bond, notifying third parties, scheduling related show cause hearings, programming fees, and maintaining accurate bond information in electronic case management solution.
Other Functions
• Performs other duties as assigned.
• Must adhere to confidentiality standards applicable to trial courts
• During a public health emergency, the employee may be required to perform duties similar to but not limited to those in their job description
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
(The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.)
Employment Qualifications
Education: An Associate’s Degree in paralegal studies, legal studies, criminal justice or a related field or advanced training such as that acquired in the first two or three years of college/university, technical school, or business school.
Experience: More than three years of progressively more responsible or expansive experience in a court clerk, court, law firm, or related field is required.
Other Requirements
Must be able to be commissioned and serve as a Notary Public. Employer would be responsible for cost of acquiring commission, including the surety bond fee.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Working Conditions
This position works in an indoor environment.
This position is exposed to individuals in crisis. These individuals may suffer from mental or emotional illness, have violent tendencies.
Physical Requirements:
- This position requires the ability to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
- This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above.
- This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.
UAW H
October 2021
