A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Office of Financial Aid is looking for a senior administrative assistant to support the Assistant Vice Provost for Enrollment Management and Executive Director of Financial Aid (AVP/ED), and perform various administrative functions to support the office. Exercising a high level of initiative, organizational skills and customer service with an ability to handle a variety of tasks with accuracy are key characteristics of a successful candidate.
This position reports directly to the AVP/ED and may provide general support to OFA leadership. This position is currently required to report to work in the office Monday through Friday, 8am to 5pm to ensure front desk coverage and available customer service.
80% Administrative and operations support
- Provides high-level administrative support to AVP/Executive Director of Financial Aid and the financial aid leadership team. Anticipates conflicts, schedules appointments and meetings including the preparation of materials and high-profile meetings (e.g. appeals). Assists with documentation and coordination of new processes.
- Responds to general correspondence on behalf of the AVP/EDr; handles calls in their absence. Initiates and prepares routine correspondence.
- Reviews, handles and distributes incoming and outgoing mail. Maintains and organizes the paperwork and files as necessary.
- Manages supply inventory and orders office supplies. Maintains office/computer equipment (printers, copiers, etc.). Initiates tasks to resolve maintenance issues. May serve as facilities assistant.
- Coordinates travel arrangements for the AVP/ED and all staff attending conferences and training workshops. Prepares, reviews and reconciles travel and expense reports.
- Arranges university vehicles for outreach staff and conference travel.
- Works with Associate Director of Business Administration in OEM to manage procurement card inventory for OFA. Monitors expenditures on a monthly basis, and assists AVP/ED with procurement card reconciliation as needed.
- Reconciles OFA Statement of Accounts.
10% Human resources support
- Process student and temporary appointment hires, terminations and other HR transactions. Consults with OEM HR Generalists as necessary.
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