DUTIES AND RESPONSIBILITIES:
1. Provides administrative support for the center staff including handling and prioritizing outgoing or
incoming phone calls and correspondence (e-mail, letters, packages etc.) and information requests.
2. Handles confidential documents ensuring they remain secure.
3. Drafts and proofreads correspondence.
4. Assists with bookkeeping duties, including but not limited to, processing purchase orders and time
sheets.
5. Assist in planning events.
6. Performs reception duties including answering phones and greeting visitors.
7. Gathers and keeps records such as meal counts, in-kind, staff training and volunteer records.
8. Maintain files and records per policies and Head Start regulations.
9. Runs errands.
10. Monitors office supply inventory and ensures office equipment maintenance.
11. Protects the safety of children by implementing active supervision techniques to ensure no child is left
alone or unsupervised at any time. Ensures safety procedures are followed when children are picked
up from the center.
12. Assist with the mobilization and documentation of matching/in-kind funds.
13. Fills in on a temporary basis when a staff member needs to leave the classroom for a short duration.
14. Assists with playground supervision, bus loading/unloading and bus monitoring as needed.
15. Works in cooperation with supervisor to develop and document progress on professional
development plan. Actively engages in professional development activities to increase qualifications in
accordance with Corporation’s Core Values.
16. Work may require the flexibility to stay until all children have left the program.
17. Translates when necessary.
18. Participates in staff meetings, committees, and training sessions.
19. Perform all other duties as assigned
