EXECUTIVE OFFICE SPECIALIST
Position Number: S-3293
Position Summary:
Performs detailed analysis and data entry of non-purchase orders, independent contractors, other 1099 payments. Processes Bookstore returns and credits, performs monthly reconciliation of Bookstore Material Returns GL.
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications:
Basic knowledge of 1099 reporting requirements
Familiar with terms and conditions found in legal contracts
Duties & Responsibilities:
Reviews supporting documentation for payment of vendor invoices to determine if all required documents are present
Reads and interprets the terms and conditions of vendor contracts to ensure compliance with University policies before processing invoice
Determines if payment request meets CMU policies and IRS regulations for 1099 reporting
Performs data entry of NPO and PO invoices into SAP
Audits student reimbursements to determine if the reimbursement amount is correct and all supporting documentation is included in the request
Post student reimbursements in SAP
Post transactions for bookstore material returns in SAP
Reconciles Bookstore general ledger account for material returns
Troubleshoots and resolves issues with web-based NPO invoice parking
Keeps training material up-to-date for web-based NPO invoice parking
Trains campus personnel to use web-based NPO invoice parking
Trains and monitors student employees assigned to assist with processing of NPO invoices
In the absence of the department coordinator, reviews new vendor accounts and changes to existing vendor accounts for accuracy and compliance to department policies. Performs other duties as needed including clearing of credit card transactions at month end.
Works with vendors and other university personnel to resolve outstanding issues involving vendor transactions
Performs other duties as assigned
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00
Division:
Department: Payable Accounting
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends:
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before April 17, 2024.
To apply, visit https://apptrkr.com/5153208
CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please https://www.cmich.edu/docs/default-source/president's-division/ocrie/eeo-is-the-law-poster.pdf?sfvrsn=8ae1a123_10.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu
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