Description:
The Wayne County Probate Court is looking for a Clerk VI-Service Clerk. This position, in accordance with laws, court rules, and court policies and procedures, will initiate cases and process documents of intermediate to advanced complexity and will adjudicate specific pleadings as a Deputy Probate Register.
Duties and Responsibilities:
- Accurately process various documents pursuant to Court policy and procedure. These documents include, but are not limited to:
- Inventories, setting bonds as needed
- Accounts
- Certificates of Completion
- Notices of Continued Administration
- Sworn Statements to Close
- Process and appoint fiduciaries on Applications for Probate and assign assets on Petitions for Assignment in accordance with the Estates and Protected Individuals Code (EPIC), and Court Rules with authority as Deputy Probate Register.
- Accurately receive, review, and process petitions, pleadings and filings in accordance with the Estates and Protected Individuals Code (EPIC), Mental Health Code, and Michigan Court Rules, and court policies and procedures.
- Establishes new cases in CourtView, schedules hearings, and distributes service packets.
- Initiate and/or generate case records and Letters of Guardianship/Authority by accurately entering into the computer record appropriate information.
- Maintain confidentiality by appropriately accepting and recording wills.
- Accurately process checks for payment.
- Maintain a high level of accuracy in all CourtView entries and procedures.
- Knowledge of and ability to appropriately apply the Estates and Protected Individuals Code (EPIC), Michigan Court Rules, court procedures, legal terminology, and Court paper flow to accomplish departmental job responsibilities.
- Maintain the image of the Court through professional, courteous, accurate, and timely responses to inquiries made by judges, attorneys, coworkers, management and the public as required. Examples include, but are not limited to:
- Respond to public/staff inquiries made in any form, including mail and email.
- Respond to inquiries and correction requests made by management.
- Make appropriate referrals to other departments as needed.
- Accurately and timely enter data into the case management system using specific computer codes, and scanning/imaging documents when applicable.
- Generate and process departmental quality assurance reports (i.e. Missing Images); review data for accuracy, and follow up with pending issues.
- Assist with the verification of images and destruction of records/file.
- Facilitates the work of management by performing other duties as assigned.
Qualifications:
Will be determined through:
- A written examination.
- An oral interview by a management panel appointed by the employer to determine the applicant's ability to do the job.
- Promotional Potential.
- The application, cover letter, and résumé will also be used to assess qualifications.
