Job Summary
Provides a wide range of complex services to support vice president level executives who are engaged in the strategic management of the organization. Relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information. Prepares reports and documents using several software applications. Performs all duties necessary to ensure that executive(s) meet their working obligations.XXBH: Provides a wide range of complex services to support vice president level positions (Senior VP, Executive VP, Corporate BH) who are engaged in the strategic management of the organization.
Essential Functions
Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software. Performs independent research and prepares information for special projects.
Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual. Composes replies as appropriate. Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executive for further action.
Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relays information regarding organization policies. Informs executive of any deviation on items requiring attention
Provides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders. Attends meetings requiring executive or senior management participation. Takes and transcribes minutes of those meetings.
Schedules appointments to ensure that executive meets his/her commitments. Exercises independent judgment regarding priorities/rescheduling. Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements. Prepares expense reports.
Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.
Establishes and maintains effective working relationships within the organization. Attends mandatory meetings and in-services as required. Provides guidance and direction to administrative support personnel. May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.
Participates in ongoing quality monitoring and process improvement activities related to services.
Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.
Qualifications
Required Associate's Degree (or equivalent education and experience)
3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization Required
Primary LocationSITE - Grosse Pointe Hospital - 468 Cadieux - Grosse Pointe
Department NameAdministration - Grosse Pointe
Employment TypeFull time
ShiftDay (United States of America)
Weekly Scheduled Hours40
Hours of Work8:30 am to 5:00 pm
Days WorkedMonday to Friday
Weekend FrequencyN/A
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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.486.7447.
Beaumont Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.
