Job Details

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Assistant Level 1.

Job Title: Administrative Assistant Level 1 – Muskegon, MI

DESCRIPTION OF SERVICES:

The Administrative Assistant will be responsible for administrative tasks for the research laboratory.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Individual MUST be customer service oriented and present themselves as a professional at all times.
• Knowledge of Google Suite products, to include email, drive, calendars, and documents is strongly desired.
• Knowledge of Microsoft Office applications (MS Word, Excel, and PowerPoint) is required.
• Knowledge of Adobe Creative Suite products is desired.
• Individual must be adaptive to Government automated systems and processes.
• Must have a valid state driver's license.

TASKS

1. Travel
           A. Prepares travel arrangements and authorizations in accordance with regulations and organizational guidance.
           B. Stays current on the Travel Manager System as well as travel guidance and regulations to implement and notify staff of changes.
           C. Prepares and routes travel vouchers ensuring proper documentation and proper timelines are met.

1. Vehicles
           A. Schedules and coordinates vehicle operations for laboratory staff.
           B. Maintains tracking information on vehicles to include mileage, usage logs, and training requirements for staff operations.
           C. Coordinates and executes scheduled maintenance and recalls if applicable of fleet vehicles.
           D. Works with the area Fleet Service Representative for the maintenance, upkeep and replacement of fleet vehicles.
           E. Utilizes the automated Drive Thru database.

1. General Administrative Duties
   1. Processes mail utilizing agency meter mailing equipment and UPS/FEDEX automated systems, as well as signing for received mail.
   2. Answers the main phone line and directs calls as required.
   3. Coordinates and participates in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, to include foreign national visitors.
   4. Greets all other visitors to the facility and ensures security requirements are met.
   5. Prepares and maintains rosters of various types in regards to new and departing staff, ensuring rosters and information is up to date.
   6. Maintains office supplies for lab staff, coordinating restocking and reordering with the government representative.

HOURS OF OPERATION

Operating Hours: M-F, 8:00am – 5:00pm., exclusive of federal holidays, Saturday and Sunday.

PRIMARY PLACE OF PERFORMANCE: 1431 Beach St. Muskegon, MI 49941

Clearance Level Required: Must be able to pass a Federal Background check.