CLASSIFICATION TITLE:
Deputy Court Clerk
SALARY:
$36,397.36 - $47,076.94
DEPARTMENT:
District Court New Baltimore
Closing Date:
02/22/2024 12:00 a.m.
FLSA STATUS: Non-exempt - Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
GENERAL SUMMARY:
Under direction, performs a variety of complex and specialized clerical tasks. Processes paperwork for civil, criminal and/or traffic court cases. Updates and maintains files, records and reports. Provides assistance and information on Court matters as appropriate.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Processes necessary paperwork for civil, criminal and traffic court cases; open case files, reviews files for court action.
Receives new cases filed with the Court and enters into the Court Management System (CMS).
Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.
Enters data and retrieves information on records and forms.
Types a variety of letters, reports, forms and other correspondence.
Updates and maintains files, records and reports.
Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals.
Makes duplicate copies of reports and/or information; files and/or routes them to proper persons, departments.
Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.
Performs related duties as assigned.
QUALIFICATIONS:
Required Education and Experience:
- High school diploma or General Educational Development Test (GED) equivalent
- One (1) year of clerical experience
Preferred Education and Experience:
- Previous experience in a court, legal or government setting
- Additional college credits from an accredited college or university or business school training
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Knowledge of:
- Legal terminology and court procedures
- State Court Administrator Office (SCAO) requirements and guidelines
- Court rules, forms and order of processing
- Modern office procedures, methods and computer equipment
- Judicial Information System (JIS)
Skill in:
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service
- Performing a variety of duties, often changing from one task to another of a different nature
- Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
- Assigning, prioritizing, monitoring, and reviewing work assignments
Ability to:
- Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
- Maintain complex clerical records and prepare reports from such records
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information
- Work independently
