Presbyterian Villages of Michigan, a premier senior living and services faith-based non-profit organization, invites a dynamic leader to join our team as an Administrative Assistant at our Village of Warren Glenn Manor in Warren, MI.
In addition to joining an organization with a mission focused on creating new possibilities, you will be joining an organization with:
- Great colleagues
- Competitive compensation
- Employee access to early wages via PayActiv
Job Summary: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Provides administrative, clerical and project support in a professional and confidential manner.
Job Responsibilites:
1. Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.
2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.
3. Accumulates, maintains, verifies and reports data, statistics and research.
4. Assists with collection of rent and execution of monthly certification process of resident.
5. Composes, prepares, monitors and responds to correspondence.
6. Directs and assists residents, families, business invitees and staff.
7. Schedules and maintains appointments and calendars.
8. Creates and maintains filing system.
9. Responds to inquiries and provides information regarding the Village.
10. Scheduled and conducts Village tours.
11. Establishes and maintains resident (and prospect) records including but not limited to:
12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.
13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.
14. Evaluates need for and/or requests maintenance work orders.
15. Coordinates special events.
16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.
