Administrative Assistant III
This is a full time in office role out of our Grand Rapids office.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and effectively to work requests from senior leaders. They are adaptable to changing work environments both in the office and virtually, shifting priorities, and new situations. Additionally, Executive Assistant III possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
Create and maintain Distribution Groups
Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
Research and book travel arrangements
Prepares and submits expense reports
Records time accurately and submits according to corporate guidelines
Attends business town halls
Serves as an expert resource for Aon branding
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers quality results
Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking when applicable
Delegate for email management, time recording, full calendar management, expense approvals, and other special projects
Coordinates projects and works independently
Ability to compose materials from rough notes or independent knowledge of circumstances
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Strategic, solves problems, and establishes procedures that result in process improvements
Acts as a subject matter expert for internal tools and resources
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums
Office Manager; lead facility relationships, work with third party vendors, maintain office cleanliness and inventory, etc.
This list is not all-inclusive; other tasks may vary based on business need
How this opportunity is different
The Administrative Assistant III provides advanced administrative support to senior business leaders, and their teams, within a workgroup, practice area, or region. Support responsibilities include email and calendar delegate, travel and expense management, delegate approver, confidential projects, document production and the effective use of office applications.
Skills and experience that will lead to success
Displays exceptional customer service skills and attention to detail
Superior writing skills-grammar, punctuation, spelling, and proofreading
Superior verbal and written communication skills
Self motivated team player with ability to work independently under minimal supervision
Demonstrates strong organizational and project management skills
Demonstrates discretion on highly confidential matters
A wide degree of creativity and latitude is expected
Suggests approaches for resolving problems
Maintains a high level of confidentiality
Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
Self directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Minimum of 6+ years of relevant experience
Education: High School degree or equivalent years of industry experience. Bachlor's degree a plus.
How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and... For full info follow application link.
Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce and is an affirmative action employer.
