Job Summary
Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support for a Director level position ["D" job code] through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.
Essential Functions
Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
Maintains schedule/daily calendar for Director/staff members/rooms/equipment, as appropriate, making independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.
Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
Independently maintains accountability for completion of assigned projects.
Qualifications
Required Associate's Degree or equivalent business, office administration, secretarial science, or related field
Preferred Bachelor's Degree related field
3 years of relevant experience Secretarial or administrative support Required
Primary LocationSITE - Corewell Health Place Building B - 648 Monroe - Grand Rapids
Department NameCorporate Communications
Employment TypeFull time
ShiftDay (United States of America)
Weekly Scheduled Hours40
Hours of Work7:30 a.m. to 4:30 p.m.
Days WorkedMonday to Friday
Weekend FrequencyN/A
CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.486.7447.
Beaumont Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.
