SCOPE
Working directly with the Administrator, the Executive Assistant is responsible for overseeing the day-to-day operation of the Office of the Administrator. In this key role, you will be responsible for a wide range of complex and confidential administrative duties in a dynamic municipal environment.
RESPONSIBILITIES
The Executive Assistant is responsible for:
Performing executive administrative functions, including public relations matters on behalf of the Administrator.
Oversight of the Administrators calendar in coordination with the Administrative Assistant who has front-line responsibility for the calendar.
Preparation and review of briefing packages, meeting minutes, strategic plans, communications, and related documents.
Responding to a wide range of inquiries (written, telephone, and in-person) and ensuring appropriate response from staff.
Representing as part of steering committees and meetings with external agencies.
Managing positive relationships with the general public, community organizations, Council, City staff, and other stakeholders.
Oversight of budget, expenditures and payroll.
Maintaining office records, files and reports.
Conducting research and development as required.
QUALIFICATIONS
The successful candidate will have:
A bachelor's degree in business administration or a related field with a minimum of five (5) years of relevant experience in an executive assistant role, ideally within a government environment, or equivalent combination of education and experience.
Demonstrated experience with performing detailed administrative duties with minimal direction.
Ability to work independently, organize workload and set priorities, and to be flexible with fast-changing priorities and deadlines.
Ability to embrace and thrive in a dynamic, fast-paced work environment.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy of work.
Ability to establish and maintain effective relationships and communications with the general public, staff, and external agencies.
Ability to apply creative thinking to manage or resolve complex issues.
Demonstrated ability to act with tact and discretion in managing highly confidential, sensitive or political matters.
High level of proficiency with MS Office and related office software.
Alignment with the Values of Community, Service, Teamwork, Integrity, and Innovation.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.