DUTIES AND RESPONSIBILITIES :
- Manage general office duties, such as interacting with visitors, vendors, contractors, employee’s
- Maintain office supplies, mail, shipping, etc
- Assists site staff with administrative duties.
- Enter payroll time sheets and production information in JD Edwards (JDE).
- Maintain employee files and track attendance / vacation balances.
- Review, update, finalize and distribute ODE reports in JDE
- Support Graymont safety initiatives, safety meeting minutes, postings, organization schedule and Wellness program
- Support for creating work orders, purchase orders / requisitions in (JDE)
- Work with Corporate accounts payable, accounts receivable, and payroll departments.
- Support and maintain all office filing, plant files and records: environmental and safety.
- Answer phones and respond to inquiries from customers and staff
- Run daily updates and generate reports from scale system, JDE, Cognos and Excel. Perform quality control on data prior to uploading to JDE.
- Interaction with, Staff, Customers, Maintenance and Production personnel on a daily basis.
- Share duties and back-up for other office related duties and other duties as assigned.
QUALIFICATIONS :
- Minimum 2 years of experience in a fast paced, multi-tasking office environment.
- Diploma of Collegial Studies or an equivalent combination of education and experience.
- Strong understanding and appreciation of deadlines and commitment to schedules.
- Excellent communication, teamwork and time management skills.
- Strong analytical skills and attention to detail.
- Working knowledge of Microsoft Office (Excel, Word, PowerPoint) and willingness to learn other software.
- Able to work closely with plant personnel as a team contributor and able to work independently.
- Valid Driver’s License
- Ability to maintain confidential information as it relates to personnel functions and sensitive business information
Responsible to organize plant recognition events
