Administrative Assistant II
Wayne State University is searching for an experiencedAdministrative Assistant IIat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Plan and perform financial personnel, facilities and administrative activities to ensure operational
activities are conducted responsibly and within established guidelines for a medium size department
within a School, College, Division or Center/Institute of the University. Position duties required the
application of highly specialized skills which can be acquired through a combination of job-related
training and considerable on-the-job experience.
- Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts.
Review and verify budget revisions and expenditures. Prepare budget projections and plans and
complete statistical reports on activities to keep administrative head apprised of financial status and
operational activities of department.
- Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain
and process personnel and payroll actions and records. Assure adequate staffing levels and regular
payroll payments are attained. May possess signatory authority for unit.
- Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train
and instruct them on methods and procedures. Provide direction to department employees on
methods and procedures. Monitor workflow and staffing levels.
- Plan and coordinate use of facilities which includes requests for building maintenance and repair
services. Evaluate and maintain equipment inventory. Oversee departmental facilities and
coordinate space inventory for department.
- Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and
administrative reports, summaries and questionnaires regarding department activities.
- Represent the department and serve as liaison to outside individuals, professional groups and
administrators to interpret administrative procedures and policies and to disseminate information on
- Perform related work as assigned.
This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of
program activities to assume responsibility for the administrative functioning of a medium size
department in the University. Work activities demand the application of many procedures to differing
situations and offer the incumbent latitude in determining the sequence in which these procedures
should be applied. Situations may also require the search for new applications of procedures and the
establishment of new priorities. Work assignments are somewhat complex and require an understanding
of a specific discipline, such as accounting or business administration. Incumbents provide instruction
and guidance to students, staff and the general public on the department's functioning and provide
supervision to non-exempt department staff. Supervision, guidance and assistance is provided to
department staff on administrative policies, procedures and functioning. Work assignments are
performed independently and under the direction of an academic or administrative head, e.g. Dean,
Director, Chairman, Program/Project Director or Manager. This classification is typically located in a
department, School, College, Division, Center or Institute.
- Graduation from an accredited college or university supplemented by coursework in business
administration, accounting or related field and/or an equivalent combination of education and/or
processing procedures and practices.
- Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS,
- Some knowledge of and experience with PC and computer based applications and local area network
Reasonable knowledge of and experience with University policies and procedures.
Some supervisory experience required.
Ability to communicate effectively with others.
Strong analytic and problem solving skills.
Ability to establish and meet deadlines, work under extreme pressure and function independently.
Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting
Specialist, Personnel Specialist, etc.
H06 - School of Medicine
H0625 - Family Medicine (H0625)
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
Equal employment opportunity statement:
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.