Admin Secretary
Position Number: S-3160
Type of Recruitment: External
Position Summary:
Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. Responsible for secretarial support to the Office of the Dean and the RN/BSN Program to ensure effective day-to-day operations and delivery of services to faculty, staff, students and visitors to the College of Health Professions. Exercises a moderate degree of decision making and independence of judgment.
Required Qualifications:
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications:
Experience with SAP Student Lifecycle Management system or similar on-line data management systems.
Experience working with data manipulation via Microsoft Access or other data software applications.
Duties & Responsibilities:
Office of the Dean responsibilities:
Provides front line administrative support while exercising confidentiality.
Schedules appointments as needed and answers main college phone line. Assists with triaging walk-ins; distributes mail.
Prepares travel arrangements with planning and scheduling as needed.
Performs day-to-day financial functions including journal entries, invoice vouchers, and employee reimbursement vouchers.
Performs monthly reconciliation of accounts and business cards as well as maintains CMU business card charges through online mechanisms.
College Curriculum Committee support (Watermark proposal management, meeting scheduling/agendas/minutes, etc.)
Mobile Health Central support (event scheduling, cost center transfers, grant follow-up, reconciliations, etc.)
Orders and inventories supplies.
Issues visitor parking permits to guests and maintains a log of permits issued.
Types correspondence and assists with email distributions prepares mailings.
Assists with special projects, tasks and events as assigned. These projects will be varied and complex in nature, and will require a high degree of autonomy.
Assists with maintenance and usage of Health Professions vehicle.
Assists Residential College Director with residential college application process.
Advancement/Development responsibilities:
Processes donor and alumni acknowledgements.
Runs reports and adds information to donor and financial activity utilizing university databases such as SAP and Millennium.
Processes matching gift forms; completes forms, and gets required signatures; matches gift verification on line, confirms gift receipt.
Maintains Advancement/Development office files.
Processes donations/contributions and communicates with Advancement Office Alumni House ensuring proper documentation is processed.
Works with Scholarship and Endowment Maintenance and processes on behalf of the entire college.
Works with Development and Alumni Relations on help desk requests including information for mailings, etc.
RN/BSN Program responsibilities:
Ensures student files/records and faculty files/records are complete and up-to-date per accreditation standards.
Collects, tracks and compiles data for reports as required for accreditation.
Maintains an appropriate database and student information system as required for accreditation.
Creates, distributes and maintains results from surveys to comply with accreditation requirements.
Assists in maintaining an up-to-date nursing program student handbook.
Calls and/or emails students and other organizations requesting information about the RN-BSN program.
Maintains essential documents of organization memberships for the program, the program director, and faculty members.
Organizes various program meetings (i.e. adjunct faculty orientation, advisory board, nursing faculty) to include the taking and maintaining of meeting minutes with quick turnaround and distribution of information.
Assists with organizing campus functions and events such as student orientations and graduation.
Maintains program calendar, communicates events, and deadlines.
Composes office correspondence and proofreads materials.
Maintains confidential records according to credentialing entities.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: $14.50 - $21.33 per hour, estimated starting rate $14.50 - $17.00
Division: Academic Affairs
Department: The HH & GA Dow College of Health ProfessionsThe Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). The college offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. To learn more about the College, please click here
Position Status: Regular
Position End Date:
Employment Status: Full Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes
For a complete description & to apply, visit https://apptrkr.com/4729505
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