Executive Assistant
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Executive Assistant
Salary
$50,000.00 - $60,000.00 Annually
Location
Lansing, MI
Job Type
Permanent Full Time
Job Number
0501-23-06
Department
House of Representatives
Bargaining Unit
N/A
Job Description
The Executive Assistant to the Facilities and Technical Services Director coordinates office management activities serving as the primary contact for Members, staff, and vendors. Responsibilities are performed in a professional non-partisan manner, while providing excellent customer service. This is an in-person position Monday-Friday from 9 AM - 5 PM
NATURE AND SCOPE: This position reports to the Facilities and Technical Services Director. The Executive Assistant must possess exemplary written and oral communication skills, organizational and office management skills, as well as extensive technology skills, including Microsoft Office. The individual should maintain the ability to exercise strong initiative and good judgment and work with limited supervision.
PRINCIPAL ACCOUNTABILITIES:
Assisting Members, staff, and visitors as they enter the Facilities office. Answering telephones, receiving mail, and responding to emails in a timely manner.
Managing the Mackinac Room schedule and events, as well communicating with leadership, multiple departments, and outside groups the schedule and details related to each reservation.
Managing and updating the buildings conference room schedules, 16 rooms and checking in on the rooms throughout the day.
Processing work orders and assigning to appropriate Facilities staff to complete them.
Coordinates office management tasks for the Director and Facilities Team, such as project timelines, vendors on site, staff time, and other responsibilities to enhance productivity and communication.
Composes announcements and memorandum for the Facility Operations department.
Establishes and maintains various filing and records management systems.
Other duties as assigned.
Required Education and Experience
Minimum Qualifications:
A qualified applicant should possess a strong work ethic with 5+ years of experience in office management.
Additional Requirements and Information
Contact Information: Please send resume and cover letter to:
Michigan House of Representatives
Human Resources
P.O. Box 30014
Lansing, MI 48909-7514
Or via email to:[email protected]
State employment benefits include everything from health insurance to retirement income and are worth about 40% of your salary
This page gives a brief explanation of some of the benefits that are provided by the State of Michigan according to union contracts or Civil Service Rules. See details on these and other employment information.
Leave Time
Full time employees receive 26 vacation and leave days per year
Holidays
State employees receive 13 scheduled holidays each year, which include New Years Eve Day and New Years Day, Christmas Eve Day and Christmas Day, Memorial Day, and Veterans Day just to name a few.
Alternative Work Schedules
Flexible work schedule options are available in many jobs.
Insurance and Other Benefits
Insurances include health, vision, dental and life. Employees also have the option to purchase additional life, accidental death, long term disability, long term care insurance, and legal services. Flexible spending accounts for medical expenses and child care are also available.
Deferred Compensation
Employees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount you want deducted from your paycheck.
Retirement
Employees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match that percentage (up to 3%).
Agency
State of Michigan
Address
400 South Pine Street
Lansing, Michigan, 48909
Phone
(800) 788-1766
State of Michigan is an Equal Opportunity Employer
Website
https://www.governmentjobs.com/careers/michigan
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