The Accounting Clerk/Human Resources Assistant (Under the supervision of the Deputy Finance Director and Human Resources Director) performs an assortment of accounting, administrative and human resources duties. The Accounting Clerk/Human Resources Assistant will strive to provide exemplary customer service to employees and customers while maintaining the highest standards of accuracy, timeliness and compliance.
Examples of Duties
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
1. Perform accounting and complex clerical work involving the maintenance of ledgers, journals and other records and reports for county operations.
2. Oversee, maintain and verify accounts payable and receivable records and reports according to established county policies and procedures.
3. Receive and audit accounts payable vouchers for payment against the county which are received from departments and/or vendors. Accurately assign account numbers and determine if sufficient funds have been appropriated before the claim is presented to the Board of Commissioners for approval. Enters all invoices, vouchers and receipts into the financial system.
4. Prepare detailed reports of information upon request as may be assigned by the Deputy Finance Director and Human Resources Director.
5. Process payroll transactions according to federal and state law and county policies. Completes bi-weekly payroll procedures. Responsible for payroll reporting.
6. Provide guidance and training to other county employees on how to use the county's accounting software programs.
7. Perform account analysis and assist in the preparation of the county's annual financial audit.
8. Answer employee questions, process incoming mail, create and distribute documents, provide customer service to employees, serve as back-up point of contact with benefit vendors/administrators, maintain computer system by updating and entering data, set up appointments and arrange meetings, compile reports and spreadsheets.
9. Participates in employee recruitment to include: post jobs, organize resumes, job applications, schedule job interviews, assist in the interview process, collect employment and tax information, complete background and reference checks, prepare new employee files, oversee the completion of compensation and benefit documentation, orient new employees to the organization (setting up a designated log-in, workstation, email address, etc.), assist with benefit enrollment process and serve as a contact person for all new employee questions.
10. Assist with the processing of disability and worker's compensation claims and file maintenance.
11. Maintain human resources related filing systems, policy manuals, labor relation files and other documents.
12. Assist the human resources director with research and document preparation for labor relation activities, lawsuits, hearings and related matters.
13. Design and create forms, flyers, brochures and other documents.
14. Assist with planning and arrangement of human resources related events and other designated functions as assigned.
15. Maintain current human resource files and databases, updates and maintains employee benefits, employment status, and similar records, maintaining records related to grievances, performance reviews, and disciplinary actions, performs file audits to ensure that all required employee documentation is collected and maintained, performing payroll/benefit-related reconciliations, completes termination paperwork and may assist with exit interviews or procedures.
16. Maintain high standards of confidentiality of all employee records and information.
17. Perform other duties as directed.
Typical Qualifications
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
- Bachelor's Degree in Human Resources or Accounting or related field and two years of related experience.
- The county, at its discretion, may consider an alternative combination of formal education and work experience.
- Michigan Vehicle Operator's License.
- Knowledge of the principles and practices of government accounting and generally accepted accounting principles and human resources principles and practices. Knowledge of state and federal laws related to human resources.
- Considerable knowledge of general ledger and bookkeeping activities, the maintenance and processing of financial information, performing reconciliations, balancing accounts, researching financial discrepancies, preparing financial reports and documents, and maintaining detailed and accurate records.
- Maintain documents in electronic and non-electronic format.
- Assemble and analyze data and preparing accurate reports.
- Effectively communicating ideas and concepts orally and in writing.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
- Use of office equipment and technology, including Microsoft Suite applications, financial software and database use and the ability to learn new software programs applicable to the position.
Supplemental Information
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Open to eligible Clerical Union employees who have at least one (1) year of seniority only.
