Scheduling Coordinator develops and maintains staffing schedules for the Nursing employees. Processes time sheets, maintains, and monitors absenteeism records, and maintains records, and responds to employee inquiries regarding benefit hours. Compiles related statistics and prepares various statistical reports.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Develops and maintains staffing schedules for nursing personnel, including preparing and posting master schedules in advance and preparing daily attendance sheets for all shifts.
- Ensures compliance with minimum staffing standards utilizing agency personnel as needed with prior approval of the Administrator in granting time off.
- Processes PTO (Paid Time Off) and holiday requests, and other forms of time off.
- Follows guidelines set forth by the Administrator and Union Contracts.
- Maintains attendance cards on all nursing staff, records absences and leaves of absences.
- Maintains attendance, mandation, and tardies in line with the respective policies.
- Determines disciplinary action set forth by policies.
- Maintains records of disciplinary actions related to attendance, mandation, and tardies.
- Prepares written discipline for Department Head Designee.
- Assist with payroll processing by utilizing a scheduling program to process daily exception reports and bi-weekly time sheets for all nursing staff
- Maintains On-Call and Mandation lists for nursing staff.
- Prepares quarterly and annual staffing reports for the State of Michigan.
- Serves as backup to secretarial staffing in Nursing and perform related support tasks.
- Notifies Human Resources of all employee status changes.
- Performs a variety of other tasks related to scheduling and attendance.
KNOWLEDGE, SKILLS, AND ABILITIES
- High School Diploma or equivalent.
- Knowledge and skills typically acquired through experience in a clerical capacity requiring a high level or organization and attention to detail.
- One year experience in scheduling in a medical setting.
- Basic math skills.
- Ability to type forms and charts with accuracy.
- Computer knowledge.
WORKING CONDITIONS
- Normal office environment.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
