CLASSIFICATION DETAILS
DEPARTMENT: Macomb Community Action
HIRING AUTHORITY: Director
FLSA STATUS: Non-exempt -overtime paid pursuant to Human Resources policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week). The starting time for this position is currently 7:00 a.m..
GENERAL SUMMARY:
Under direction, this position provides management support for Macomb Community Action (MCA) sites and programs. Supervises, assigns, monitors, trains and evaluates the work activities of program staff. Also assists with reporting, ensuring compliance and quality and in planning for MCA programs.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Provides administrative management support for MCA grant-funded programs.
Supervises, assigns, monitors, evaluates and trains program staff; ensures staff adheres to established policies, procedures and best practices to ensure program compliance; ensures accurate cost estimates; conducts regular meetings with staff.
Assists with the creation and updating of the Macomb County Home Rehabilitation Standards.
Ensures project files, both in client tracking databases and paper files, meet program requirements and standards; including program eligibility documentation, contractor invoicing and bid information, and program outcomes.
Reviews client and contractor tracking data entry to ensure accuracy and quality standards.
Develops, implements, and ensures compliance with Macomb County Property Standards.
Develops forms, spreadsheets, or other tools to monitor, maintain, or enhance program records to meet program requirements.
Assists with monthly and quarterly reports as required utilizing client, contractor, and job tracking databases or other software.
Promotes and coordinates efforts toward program goals with clients, contractors, suppliers, auditors and funding sources.
Attends professional development training and activities and participates in administrative meetings as directed.
Maintains and updates knowledge through conferences, seminars, and in-service trainings as directed.
Participates and represents the Agency at stakeholder meetings.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
- High School diploma or GED
- A minimum of three (3) years of residential construction and/or building experience
- A minimum of three (3) years in supervising residential construction and/or building activities
Preferred Education and Experience
- Associate degree or the equivalent of 60 completed credit hours in Applied Science, Business Management or related field from an accredited college or university
Required Licenses or Certifications
- Possession of a valid Michigan driver’s license
- Must successfully complete the Lead Supervisor Certification by the Michigan Department of Health and Human Services within twelve months from date of hire
- Must successfully complete the Quality Control Inspector Certification by the United States Department of Energy within twelve months from date of hire
Preferred Licenses or Certifications
- Current Residential Builder licensure by the State of Michigan
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- MCA programs and procedures
- County policy and procedures
Skill in:
- Organizational and initiative skills
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
- Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Ability to:
- Work effectively in stressful emergency conditions and make responsible decisions appropriate to the scope of the position and according to established laws, policies, and procedures
- Meet schedules and deadlines
- Work with diverse populations
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Work independently
- Conduct oneself and tact and courtesy