DEPARTMENT: 16th Judicial Circuit Court
HIRING AUTHORITY: Chief Circuit Court Judge
FLSA STATUS: Non-exempt - Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m.
Under supervision, utilizes electronic recording equipment to make records of judicial or quasi-judicial proceedings and hearings. Prepares typed transcripts of the recorded proceedings as directed. Operates electronic recording equipment and other standard office equipment. Performs a variety of secretarial duties.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Utilizes electronic recording equipment to make verbatim records of judicial or quasi-judicial proceedings.
Assists with video requests of judicial or quasi-judicial proceedings and hearings.
Prepares typed transcripts of the recorded proceedings as directed in compliance with State Court Administrative Office (SCAO) requirements.
Transcribes the dictation of legal reports, orders, forms, reports, decisions, recommendations, correspondence, and other materials.
Marks exhibits, maintains logs of cases, schedules hearings and maintains dockets, ensures records are placed in permanent storage in Records Retention.
Assists in the capacity of recorder and/or secretary in the Circuit Court upon request.
Indexes and labels cases with names and numbers.
Types reports, recommendations, correspondence, forms, letters, records, and other materials.
Screens and routes correspondence, reports and other information as directed.
Makes duplicate copies of reports and/or information which is then routed to proper persons, departments and/or filed.
Schedules hearings, meetings, and appointments.
Receives incoming telephone calls, answers questions appropriate to skill level and relays messages.
Operates electronic recording equipment and other standard office equipment such as typewriters, personal computers, word processors, copiers, and calculators.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.
Required Education and Experience
- High school diploma or General Educational Development (GED) equivalent
- A minimum of one (1) year of customer service experience in a legal/court setting
Preferred Education and Experience
- Three years of customer service experience in a legal/court setting
Required Licenses or Certifications
- Certified Electronic Operator (CEO) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
- Certified Electronic Recorder (CER) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
- State Court Administrative Office (SCAO) requirements regarding electronic recording and transcript preparation
- Applicable software applications
- Legal terminology and proceedings
- Modern office procedures, methods, and equipment
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers, attorneys, Court staff and the public
- Performing a variety of duties, often changing from one task to another of a different nature
- Maintain complex clerical and legal records and prepares reports from such records
- Make decisions in accordance with laws, ordinances, regulations and established policies and procedures
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Work independently