Program Specialist
Wayne State University is searching for an experiencedProgram Specialistat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
POSITION PURPOSE
Coordinate workflow and perform maintenance on hard-copy and computer-based files pertaining to
mission of a specialized academic or service program. Mastery of general office procedures and a
thorough understanding of program goals and requirements is utilized to oversee program support.
ESSENTIAL JOB FUNCTIONS
- Assemble and maintain computer-based and hard copy files pertaining to the operation of a specific
academic or service based program. Update files to reflect participant activity, completion of
program requirements or tasks, eligibility for graduation, changes in addresses, and/or status,
administrative activity of unit and reference materials.
- Maintain and assist in the establishment of program and activity calendars and timetables. Schedule
conferences, special events, meetings, work and interviews. Arrange necessary supplies, equipment
and amenities for functions and office, prepare and gather paperwork for events. Schedule
appointments.
- Receive and direct incoming phone calls and visitors. Provide information to students, faculty and
the general public about records, production status and programs policies, procedures and
requirements; assist with problem solving.
- Gather information necessary for professional staff to make decisions and perform work. Follow-up
on missing information; verify records; update production and/or participant status; make initial
recommendations for admission into or functioning of program. Approve student plans of work.
- Type correspondence, informational packets, grant proposals, program material, contract bids,
promotional literature, manuscripts and reports. Follow established practices or standards for
presentation of material. Provide proofread documents for final review and/or signature.
- Provide functional supervision to a small number (1-3) of clerical and part-time support personnel.
Assign, monitor and review work activities. Train in appropriate methods and procedures.
Coordinate work activities of unit support staff.
- Perform related work as assigned.
Unique duties:
Qualifications:
High school graduate or equivalent combination of education and/or experience.
Thorough knowledge of University administrative policies and procedures relating to program area.
Reasonable knowledge of program mission and requirements.
Ability to communicate effectively with others.
Ability to operate standard office equipment.
Ability to type and use wordprocessing equipment with speed and accuracy.
Typically, incumbents have held lower level clerical or program records positions.
Preferred qualifications:
School/College/Division:
H06 - School of Medicine
Primary department:
H0609 - Internal Medicine
Employment type:
Funding/salary information:
Working conditions:
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job openings:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
Equal employment opportunity statement:
Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
