CLASSIFICATION DETAILS
DEPARTMENT: Emergency Management & Communications
HIRING AUTHORITY: Director
FLSA STATUS: Non-exempt
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time position (37.5 hours per week.) The hours for this position are currently 8:00 a.m to 4:30 p.m. Monday through Friday.
GENERAL SUMMARY:
Under direction, this position performs complex administrative duties with respect to the county’s responsibility to fulfill its role as regional fiduciary for homeland security grants;. This includes supporting the implementation homeland security priority areas as established by the Federal Emergency Management Agency, and assisting in the coordination and administration of the homeland secuirty program. This position nteracts with federal, state, county, and local stakeholders regarding program guidelines and administration, coordinates the process of distributing funds to sub-grant recipients and vendors and assists with the measurement of grant performance measure and grant reporting. This position also will perform community outreach activities in support of terroism preparedness.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Plans, evaluates and analyzes program elements in support of regional homeland security efforts in areas such as funding, planning, equipment, training and exercising.
Represents the fiduciary function at meetings of the Local Planning Team, Urban Area Security Initiative (UASI) Board and other related committees.
Supports terrorism preparedness by guiding projects through the homeland security planning process lifecycle to minimize gaps identified in a regional Threat Identification and Risk Assessment (THIRA).
Performs community outreach, training seminars and workshops related to terrorism preparedness, including activities related to the Citizen Corps program.
Attends and participates in meetings, presentations, and conferences to discuss and explain funding, operations, protocols and techniques used to fulfill federal and state grant requirements.
Maintains records and prepares reports and correspondence related to regional homeland security efforts.
Assists with processing, submitting, and tracking all required documentation necessary for the approval of grant funded purchases.
Assists in processing, submitting, and tracking all grant reimbursements submitted by eligible jurisdictions to the grantor and ensures that they comply with established federal and state guidance.
Assists in ensuring compliance of grant programs with established state and federal guidance, including regional grant agreements.
Ensures that all required purchases are made in accordance with established county policy.
Assists with the creation and maintenance of an inventory of all equipment purchases
Assists with the creation and submission of all documentation necessary to ensure compliance with administrative requirements.
Oversees the work of other staff as assigned.
Operates an automobile while performing assigned job duties.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
- Associate Degree or 60 credit hours completed in Emergency Management, Homeland Security, Business Administration, Public Administration or related field from an accredited college or university
- A minimum of three (3) years managing or administering grants in a public-sector setting
Preferred Education and Experience
- Bachelor’s Degree in Emergency Management, Homeland Security, Business Administration, Public Administration or related field from an accredited college or university
- Experience managing or administering Homeland Security Grant programs within an emergency management agency at the federal, state, county or local level
- Experience using the Google Smartsheet data management system
Required Licenses or Certifications
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Preferred Licenses or Certifications
- Certification as a Professional Emergency Manager (PEM) through the Michigan State Police/Emergency Management Division
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Grant management and general accounting principles
- Use and application of current computer programs
Ability to:
- Work effectively in stressful conditions and make responsible decisions appropriate to the scope of the position and according to established laws, policies and procedures
- Establish and maintain effective working relationships with co-workers, Federal, State and local agencies and the public
- Utilize countywide and/or department specific software to complete assignments
- Work in an environment which embraces the county’s Dignity Campaign
- Effectively speak, write and understand the English language
- Effectively speak, write and understand a language other than English is preferred
- Understand and carry out oral and/or written instructions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Conduct oneself with tact and courtesy
