JOB TITLE: Administrative Assistant REPORTS TO: Office Manager PRIMARY RESPONSIBILITIES: Support all departments with the following duties to help run and maintain efficient operations. Job Responsibilities
- Schedule appointments, meetings, and reservations as needed.
- Coordinate staff travel arrangements including transportation and accommodations.
- Update and maintain office policies and procedures documents.
- Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
- Act as lead for new employee Recruitment and selection.
- Employee performance evaluation and preparation coordinator.
- Review and coordinate employee development activities and training (Talent Fund-Going Pro)
- Compensation and incentive plan administrator.
- Conduct new hire orientations.
- Make Bank Deposits.
- Open and distribute mail.
- Answer phone, screen calls and direct to appropriate party.
- Picking up daily time tickets and enter in database.
- Maintain DST trimmer Sales Log.
- Enter accounts payable.
- Order office supplies.
- Assist in creating quotes and work orders.
- Create and publish Job position openings.
- Review current Job Candidates and forward to department managers.
- Attend Job fairs, College Career & Internship Fairs.
- Update Job Sheet’s (Access and Sage) weekly.
- Facilitate Scheduling meeting review of Jobs with updated Job sheet.
- Assist in create & compile Quarterly WIP.
- Start work orders based on quotes, PO’s & customer communication.
- Backup server’s computers.
- Assist in creating sales brochure & pricing list.
- Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
- Maintain Customer lists.
- Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
- Assist in creating export documents when needed.
- Vacation: Input any approved Vacation Request into Vacation Calendar.
- Keep software for office updated.
- Close out jobs.
- Maintain vacation calendar and spreadsheet.
- Update software on office computers.
- Put picture of jobs in job files.
Benefits401K, Health Insurance, Dental, Long-Term Disability, Paid Vacation and Optional Supplemental Insurance. Please feel free to contact us via phone or email if you are interested in this new position. (517) 655-5481Email: [email protected]
