JOB TITLE: PTAC Procurement Counselor
FLSA: Full Time Permanent
REPORTS TO: PTAC Director
EFFECTIVE DATE: October 4, 2004
REVISION DATE: July 25, 2019
TIME ALLOCATION: 100% PTAC
Provide government contracting outreach and assistance to businesses in the service delivery area for their expansion into government sales. Meet with companies to assess their current markets, financial strength, capabilities, and develop and recommend a strategy t o initiate or increase their government sales, provide technical assistance and solutions to government contracting issues. Provide administrative and support assistance to PTAC Director.
Represent the PTAC in professional settings to include outreach events, legislative events, resource partner events, PTAC events, economic development partner events, and the like. Possess the ability to speak to community groups, organizations, and clients in a classroom or group setting, on topics related to state and federal procurement policies and procedures.
Perform operational tasks in a timely fashion to ensure clients’ needs are met and maintain strict confidentiality of assigned information. Assists Procurement Center Director in tasks necessary for completing grant applications, procurement classes, preparation of the newsletter, maintaining website and marketing material content, and the like.
The purpose of this position is to assist/teach/instruct area businesses on the programs, policies and procedures of contracting with federal, state and local governments. This position is intended to take the PTAC clients to a higher level of understanding pertaining to all aspects of government contracting.
RESPONSIBILITIES AND DUTIES:
- Conduct one-on-one counseling to area businesses regarding government contracting, subcontracting, registrations, certifications and required documentation, specifications, procurement histories, bidmatching services, and the like.
- Maintain, update and utilize procurement materials necessary for identifying government markets and procurement procedures.
- Be proficient in social media outlets, i.e. Twitter, Facebook, LinkedIn, and the like.
- Exhibit professional and courteous contact with the business community, professional organizations, funding partners, legislative representatives, and government agencies.
- Maintain and update the procurement records system, to include client files, Quarterly Client Survey and Annual Client Satisfaction Survey, and the data management system, such as PTAssist.
- Perform routine and general office management duties for smooth operation of overall daily activities, and make procedural recommendations to the Procurement Center Director.
- Assist the Procurement Center Director in establishing and presenting training and seminar topics, development of materials, selection of dates, and coordinate the planning of these events.
- Clearly communicate to potential clients, groups, or other organizations the range of services of the Procurement Technical Assistance Center.
- Identify and disseminate bidding opportunities from various internet web sites.
- Operate equipment and software programs, understand and utilize computer programs for efficiency related to record keeping, ordering, reproducing, researching, etc. information for clients and funding sources.
- Attend meetings, conferences, workshops, seminars and training sessions applicable to contracting issues to maintain proficiency skills in procurement.
- Initiate and maintain a positive public image of Muskegon Area First.
- Maintain and update all necessary mailing lists, constructed according to services received by the clients.
- Research all available resources to assist client base in resolving procurement problems.
- Collect and compile client information necessary to prepare MEDC Quarterly Report and DLA Interim Reports.
- Assist Procurement Center Director in the preparation, editing and assembling of funding and other proposals associated with the procurement program.
- Exhibit self-motivation and self-supervision; work independently without daily supervision from the Procurement Center Director.
- Perform other duties as assigned by the Procurement Center Director. These duties will be incorporated in a specific way into the Position Description should they involve a lengthy commitment or extensive time.
- Identify and communicate with local economic development directors, chambers of commerce, and legislative representatives in the counties of the service delivery area to inform/educate them on the PTAC’s mission, upcoming events, clients in their area being awarded contracts, and referrals as necessary.
- Maintain membership with APTAC, PTAC of MI, and all others that may apply.
- Engage in online learning classes/webinars for continued professional education/development related to government contracting.
MINIMUM: Associate’s Degree in Business/Public Administration, Marketing/Sales or Manufacturing-related field, or equivalent experience.
DESIRABLE: Bachelor’s Degree in Business/Public Administration, Marketing/Sales or Manufacturing-related field, with prior experience in a procurement center or procurement office.
NOTE: Any equivalent combination of education, training or work experience which provides the required knowledge, abilities and skills will be considered. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of job duties by personnel so classified.
NOTE: Due to character limitations, request full Job Description from Procurement Center Director upon submitting cover letter and resume.