Job Purpose:
Process International shipments, arrange transportation and prepare all of the necessary documentation so that the customer can import and receive their orders according to the requirements for each country.
Dimensions:
— Responsible for processing all international shipments for all modes of transportation communicating with internal and external customers regarding the specific requirements for each shipment, preparing the required documentation for each shipment booking (air, ocean & road).
— Ensure all current regulations for exporting hazardous and non-hazardous products from the United States are met.
Key Results Areas:
— Communicate with freight forwards details shipments, available shipping date, rates, and any special documentation requirements for each shipment. Arrange and schedule all international shipments via all modes of transportation.
— Submit new ocean orders for booking to include
— Coordinate with freight forwards new request
— Booking revisions
— Completing stationary
— Update order to state booking details
— Complete hazardous information on IMDG documentation
— New booking notification
— Update shipping calendar
— Communicate changes (Date/Time/location/Booking information) to carriers
— Arrange carrier shipment collection (Schedule pick-up, demurrage)
Other duties:
— Manage / maintain group email
— File shipment records and daily correspondence.
— Electric calendar management
— Process international documentation: pro-formas, invoices, packing list, bill of lading, hazardous declaration, non-hazardous declaration, shipper's letters of instruction, certificate of origin, certificate of analysis, export declaration, packing declaration, import license, contract note and any special requirements for the letters of credit.
— Obtain freight quotes from freight forwarders and inland carriers.
— Act as a backup for Export Specialist
Knowledge/Experience Skills:
— Must be able to work well under pressure and meet daily deadlines.
— Must be able to work independently and be able to handle many responsibilities at once.
— Accurate typing, proofreading, attention to detail and good organizational skills are essential.
— Exemplary phone skills.
— Strong math skills are necessary.
