Job Details

Senior Deputy Circuit Court Clerk

• $33,548 - $37,736/ Year
• Full Benefits Package

Duties:

• Performs advanced clerical/administrative tasks within the office of the County Clerk, including maintenance of an accurate record and information retention system.
• Receives and opens PPO filings and assists petitioner and respondent with compliance of required information.
• Manages content of information and forms and distributes paperwork to judges and those involved.
• Processes PPO violations for arraignment.
• Verifies hearing has been entered into software program and that the judge’s Orders are received for entry and processing.
• Prepares files and paperwork for Court of Appeals.
• Analyzes files returned from the Court of Appeals or Supreme Court for action required by the higher court.
• Initiates process for appeal attorneys' appointments and sends all copied files to same.
• Opens District Court Appeal Cases.
• Prepares paperwork, collects fees, obtains a judge's signature and distributes paperwork to all parties involved.
• Prepares Judgment of Restitution and LIEN which includes case number, defendant name, victim information, amount of restitution, vendor number and obtains judge's signature.
• Schedules hearings, receives case files, reviews files to determine applicable hearing, notifies all parties to be present at hearings and instructs them of court date and procedures.
• Performs Notarial Services in the Criminal Office and maintains the County Clerk's Courthouse log.
• Serves as back-up to Deputy Circuit Court Clerk I and other positions as necessary.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

Education and Experience:

• High school diploma or equivalent and three years of office experience, preferably in a legal or governmental organization.
• Additional coursework in legal office administration, business or related areas is preferred.

Special Requirements:

• Possession of a valid vehicle operator’s license.
• Must pass a pre-employment physical, including drug testing and background check, before employment.
• Employees will be fingerprinted.
• Must become a Notary within 3 months of start date and maintain throughout employment.

Required Knowledge and Skills:

• Demonstrated proficiency with Microsoft Office suite products.
• Excellent verbal and written communication skills and customer service skills.
• Able to perform duties in compliance with all applicable statutes and court rules.

Typing Requirement:

• Must have a minimum typing speed of 50 words per minute net.
• Please contact Personnel by phone or email to schedule a typing test if you have not taken one before with our office.
• We are unable to process and forward your application until you have taken and successfully passed the typing test at the net speed required for the position.

Phone: (269) 982-8616
Schedule a Typing Test