Job Details

The Data Assistant is responsible for supporting all phases of data gathering and processing for the ES and TAA Programs at all DESC ES Service Centers. Duties include data entry and tracking of performance statistics, maintaining hard copy and electronic records in accordance with applicable federal, state and local regulations, and adhering to established data processing and record maintenance procedures. Duties include recording and routing TAA invoices, and payment requests, data entry into local and state database systems, and providing administrative support to the DESC Program staff.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Responsible for recording, routing and tracking invoices received for payment from vendors within established timelines and procedures. 

• Responsible for checking invoices against contract amounts and accurate recording of costs for individual accounts in spreadsheets and/or databases.  

• Responsible for calculating, tabulating and verifying financial information and data for individual accounts. 

• Responsible for data entry and record maintenance in accordance with established processing protocols and within specified timelines.  

• Responsible for assisting with record maintenance and reporting data for individual staff, centers, and program activities. 

• Providing support in maintaining data systems including ES and TAA program customer files, employer records, customer service data, on-the-job training contracts, individual training contracts, purchase orders, electronic requisitions, internal tracking mechanisms, routine reports and financial data directly related to customer expenditures.  Responsible for ensuring that records are processed in accordance with program procedures and meet applicable governing regulations and internal guidelines. This includes checking data for accuracy to comply with contracted standards and avoiding monitoring findings and disallowed costs. 

• Assists with ordering supplies and services for equipment repair per established agency procurement policies and procedures.

• Responsible for executing mass mailings, processing registered mail, conducting routine post program follow-up and applicant inquiry and outreach correspondence.

• Responsible for maintaining current knowledge of and adhering to applicable program regulations, internal policies, and procedures.  Responsible for gathering, verifying, and preparing for signatures various records, purchase orders, contracts and training agreements and documents requiring approval.

• Responsible for generating routine reports within specified timelines or as needed by Program Manager, Program Director or as requested by DCC and Detroit Employment Solutions Corporation.

• Assists with special projects and coordinates Employment Services and TAA program data with DESC Center programs and those available through co-located partners.