Executive Assistant/Program Coordinator, Ford Smart Mobility, LLC - 28120BR
DESCRIPTION/RESPONSIBILITIES:
Job Overview:
Provide general administrative support for the Vice President of Digital Services, Ford Smart Mobility, LLC.
Responsibilities include, but are not limited to:
* Calendar/Meetings/Email/Travel
* Provide coordination and administrative support to the VP Digital Services and the wider team
* Coordinate internal/external meeting itineraries, schedules and calendars, resolving conflicts in a timely and efficient manner
* Schedule meetings (often involving Global personnel), setting up and utilizing audio & WebEx technologies
* Flag important items in email that need attention. Track and follow up on assignments
* Arrange foreign/domestic travel, visa/passport requirements, as well as Travel Expense Reports
* Coordination of multiple travel requirements & business itineraries
* Coordinate New Employee Interviews, computer and mobile, and building acces
* Coordination
* Coordinate all Digital Services projects and schedules and maintain key events calendar
* Work closely with the communications team to coordinate media logistics for demonstrations, interviews and announcements
* Facilitate NDA/CDAs with OGC and manage vendor activities
* Administrative Coordination for budgets: travel, office supply, and metrics reporting
* Develop and maintain Digital Services SharePoint Site
* Prepare org charts, department rosters and other documents as required; design and distribute monthly newslette
* Budget Assistance
* Coordinate Travel Expense Reports & CPARS requests
* Ensure timely approval of all request
* Effective Office Management
* Manage extensive and highly confidential electronic /written communications
* Responsible for office organization including: office filing systems, incoming/outgoing mail, effectively handling e-mail correspondence and voicemail (monitoring for urgent e-mails/messages), copying, faxing, etc.
* Handle department correspondence, letters, emails and requests for information. Prepare letters for VP’s signature
* Provide high quality documents including org charts, Ford forms, Excel spread sheets and Power Point presentations. Proof read/edit various documents submitted to the CEO/VP, including speeches
* Represent office in a professional manner on phone, e-mail, and in person
* Interface effectively with employees at all levels
* Coordinate details for all outside Boards
* Anticipate issues/concerns and follow-up on assignments and request information as required
* Mentor/Train Admin Asst for backup in office to ensure continuity
* Coordinate events and engagement with external visitors
The distance between imagination and … creation. It can be measured in years of innovation, or in moments of brilliance. When you join the Ford team discover all the benefits, rewards and development opportunities you’d expect from a diverse global leader. You’ll become part of a team that is already leading the way, with ingenious solutions and attainable products - and it is always ready to go further.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
Ford Motor Company is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.
