At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.
Position Summary: The position of Property & Insurance Administrator provides administrative and operational support for the Property Department by coordinating insurance claims, property projects, cemetery lot administration, vendor payments, fleet and driver compliance, records management, and reporting functions. Ensures accurate documentation, regulatory compliance, and efficient department operations while serving as a liaison with families, vendors, and internal stakeholders.
Essential Responsibilities:
Prepares files, distributes, and maintains all documents and correspondence related to insurance claims and property projects.
Creates and tracks ROF's for payment to contractors/vendors and distributes checks.
Corresponds with family/cemetery regarding cemetery lots.
Verifies cemetery lots for a family in need.
Prepares dispositions of lots for Divisional Finance Board.
Refers possible plot donations to the Development Department.
Facilities the transfer of lots for Divisional Finance Board.
Maintains and administrates Driver Qualification Program.
Maintains and compiles Service Agreements.
Prepares and verifies the following reports: Monthly Insurance Loss Control Report, Annual Chesterfield Qualified / Disqualified Driver Report / Insurance Certificates / Pet Deposits/Vacant Property lists/Fall and Spring building maintenance.
Maintains DOT driver and vehicle compliance.
Files closed property and insurance projects
Maintains vehicle list and processes vehicle registrations and tabs and titles.
Collects/sorts/distributes mail for the Property Department.
Perform other duties as assigned.
Qualifications:
Education/Experience:
High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Two years of office or administrative experience (preferred)
Skills, Knowledge & Abilities:
Strong administrative and office management skills
Excellent organizational and recordkeeping abilities
Attention to detail and accuracy
Effective written and verbal communication skills
Customer service and interpersonal skills
Ability to manage multiple priorities and deadlines
Data entry and document management skills
Confidentiality and discretion in handling sensitive information
Problem-solving and critical-thinking skills
Computer Skills:
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software/programs
Certificates and Licenses:
Complete Safe From Harm training, and keep current as needed
Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
