At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.
Position Summary: The Accounts Payable Clerk is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.
Essential Responsibilities:
Process Accounts Payable transactions according to Salvation Army policies and procedures:
Ensure appropriate documentation and approval is on all invoices
Review, verify and ensure proper account distribution for expenses
Ensure requested disbursement is in accordance with Salvation Army policy
Match purchase orders, receipts, and invoices for accuracy
Prepare and process manual and electronic transfers and payments. Prepare batches and enter invoices into the Acumatica accounting system
Print and distribute checks weekly
File check copies and paid invoices
Respond to all inquiries regarding outstanding invoices including requesting invoice copies from vendors as needed
Gather vendor information as required for 1099 filings.
Update and maintain W-9 permanent files as necessary.
Reconciliation/Analysis Activities:
Review and reconcile monthly vendor billing statements to ensure accuracy and guard against duplicate or over payments
Review, analyze and reconcile endowment and payment exchange accounts - including timely identification and resolution of reconciling items.
Review, analyze and reconcile general ledger accounts as assigned, with timely identification and resolution of reconciling items:
Review and prepare distribution spreadsheets/check requests for the following, ensuring proper distribution of expenses or billable items:
Produce, monitor and review accounts receivable aging reports to ensure and verify the accuracy of any amounts due and highlight potential collectability concerns
Other
Assist with internal and external audits by preparing requested responses, reconciliations and work papers supported by adequate documentation.
Assist with researching or resolving questions from vendors or department directors as requested.
Assist with month-end closing and reporting
Maintain organized and up-to-date files and documentation
Ensure compliance with company policies and procedures
Other duties as assigned to assist in maintaining financial accuracy and supporting the overall efficiency of the accounting department.
Qualifications:
Education/Experience:
High School diploma or equivalent with beginning level college courses in accounting or related field.
A minimum of three (2) years' accounts payable and accounts receivable experience in a computerized accounting environment.
Experience in a nonprofit or faith-based organization is preferred
Skills, Knowledge & Abilities:
Abilities:
Ability to manage multiple tasks and meet deadlines
Ability to work with confidential material
Excellent communication and interpersonal skills
Takes ownership of tasks and drives projects to completion with limited direction
Computer Skills:
Proficient in Microsoft Office 365
Advanced Microsoft Excel
Willingness to learn new software as needed
Certificates and Licenses:
Complete Safe From Harm training, and keep current as needed
Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
