Primary purpose: Manage the recruiting, candidate communication, and pre-hire onboarding lifecycle while maintaining clear handoff points to the Payroll & HR Generalist for payroll, personnel-file completion, HR-system setup, benefit-related processing, and post-hire administrative updates. Coordinate structured 30-, 60-, and 90-day retention reviews.

Reports to: HR Director of Compliance

Employment status: Salaried Full-time, exempt

Key Duties

• Partner with hiring managers to confirm approved openings, job descriptions, qualifications, recruiting plans, and hiring timelines.
• Post positions, source candidates, screen applications, coordinate interviews, document selection activity, and maintain applicant-tracking records.
• Coordinate background checks, references, offer letters, pre-employment requirements, and candidate communications using approved criteria and compensation.
• Manage recruiting and prehire onboarding, including candidate forms, orientation scheduling, policy-acknowledgment coordination, pre-employment requirement tracking, and stakeholder notifications. After the hire is approved, transfer the completed prehire file and onboarding checklist to the Payroll & HR Generalist for personnel-file completion, HRIS/HR-system setup, payroll processing, benefit-related coordination, required training assignments, equipment requests, and approved access requests.
• Maintain recruiting and onboarding checklists; confirm completion of required prehire documentation before the employee begins work; and ensure all records are accurate, complete, and ready for transfer to the Payroll & HR Generalist for payroll and personnel-file processing.
• Support department leaders in recruiting and onboarding volunteers by assisting with volunteer opportunity postings, outreach, applicant communications, interview scheduling, required forms, orientation coordination, onboarding checklists, and status follow-up. Department leaders retain responsibility for volunteer selection, placement, supervision, and confirmation of role-specific readiness.

Core Competencies

• Recruiting coordination and candidate communication
• Onboarding workflow management and documentation accuracy
• Confidentiality, discretion, and sound judgment when handling applicant and employee information
• Strong organization, follow-through, and ability to manage multiple hiring timelines
• Collaboration with hiring managers, HR, payroll, and cross-functional partners
• Retention tracking, issue escalation, and process-improvement mindset
• Clear written and verbal communication with employees, candidates, and leaders
• Attention to compliance requirements, policy consistency, and record-retention standards

• Education & Experience Requirements

  • High school diploma or equivalent required; associate or bachelor’s degree in human resources, business administration, nonprofit administration, or a related field preferred.
  • Minimum of 2 years of experience in recruiting, human resources, onboarding, employee records, administrative coordination, or a related support role preferred.
  • Experience supporting hiring managers with job postings, applicant screening, interview scheduling, candidate communication, and onboarding follow-up preferred.
  • Working knowledge of applicant tracking systems, UKG Ready or HRIS platforms, Microsoft Office, shared tracking documents, and electronic file management preferred.
  • Ability to maintain accurate records, protect confidential information, meet deadlines, and follow established HR, payroll, and compliance processes.
  • Experience in a nonprofit, youth-serving, education, community-based, or multi-site organization is a plus.