General Summary:
Under the supervision of the Director of Fiscal Services, is responsible for processing the County’s
payroll and resolve payroll discrepancies. Prepares a variety of reports related to the payroll process.
Prepares County invoices for billing.
Essential Functions: (An employee in this position may be called upon to do any of the following essential functions. These
examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily).
- Prepares payroll, verify step increases and check disability lists. Balances and calculates covering
total to provide to Treasurer for transfer. Sorts checks for distribution. Compares HR payroll
changes to the ADP system. Resolves discrepancies in hours reported and responds to questions
from employees on paychecks and/or payroll hours.
- Performs quarterly and annual balancing of the state, federal and W-2’s.
- Runs various reports including the payroll register and deduction register. Inputs deductions into
systems to disperse to vendors. Verifies step increases bi-weekly.
- Prepares journal entries for treasurer to wire money to Nationwide and Voya. Uploads GL files.
- Runs and balances payroll accounts for posting to the General Ledger.
- Computes and runs annual longevity, sick, and personal bank payoffs.
- Maintains accrued vacation, sick and personal hours accruals. Prorates hours according to hire date.
- Prepares and uploads reports for biweekly wage based fringes.
- Prepares and uploads reports for biweekly premium based fringes.
- Calculates and pays MI Sales Tax.
- Conducts annual FICA reconciliations.
Payroll Specialist
- Prepares cash balance, revenue, and expenditure reports for Director of Fiscal Services to give to
BOC.
- Determine and apply RHC interest rates to employee RHC balances.
- Prepares monthly telephone journal entry and internal telephone invoicing.
- Walk-in and phone park reservations.
- Prepare claim and non-claim schedule for upcoming year.
- Completes year-end supply orders.
- Remains current on federal and state regulations regarding payroll and ensures that the County
payroll is in compliance.
- Processes accounts receivable billings for contract deputies with the Sheriff’s Department.
- Compiles overtime hours for the contract deputies.
- Processes accounts receivable billings for records management, prosecutor, special elections,
IT, DTE, City of Monroe Jail Lease, City of Monroe Witness Fees and other miscellaneous
charges.
- Generates accounts payable checks and related reports necessary for the non-claims and claims
processing. Submits necessary information to the bank for certain fraud prevention procedures
related to non-claims checks issued.
- Prepares monthly Blue Cross/Blue Shield wire.
- Other Finance duties as assigned.
- This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be
added, deleted or modified at any time.
Employment Qualifications:
Education: Associate’s Degree required. Prefer some additional coursework related to payroll
administration and reporting requirements.
Experience: Two or more years of payroll experience with a large organization (100 employees or
more), including experience with a computer generated payroll process and accounting/finance
experience.
Other Requirements:
Knowledge of:
- Principles and procedures for compensation, benefits and personnel information systems (ADP
WorkforceNow Payroll system).
- Accounting principles, statistical techniques, practices and procedures.
- Administrative and clerical procedures and systems such as word processing, use of computers
and computer software (MS Word/MS Excel payroll and financial systems), managing files and
records.
- Principles and process for providing customer and personal service.
Skill in:
- Handling interruptions without losing on-the-job effectiveness.
- Using sound, independent judgment within established policy and procedural guidelines.
- Using technology appropriate to the position held.
- Establishing and maintaining effective working relationships with those contacted in the course
of the work.
- Talking/listening to others to convey information effectively.
Ability to:
- To communicate effectively through written and oral communication.
- Handle confidential information with great sensitivity.
- Work well under pressure, meeting multiple and sometimes conflicting deadlines.
- Recognize the needs and concerns of people and to maintain constructive relationships in
dealing with them.
- Recognize issues that interfere with the ability to meet and maintain performance expectations
and address them.
Physical Requirements: [This job requires the ability to perform the essential functions contained in this description.
These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:
- Ability to enter and access information from a computer.
- Ability to access all departmental files.
- Vision to read printed materials and a computer screen.
- Hearing and speech sufficient to communicate in person or over the telephone.
Working Conditions:
- Works in office conditions.
