Full-time, on-site | Monday–Friday, 6:00 a.m.–5:00 p.m.; occasional Saturdays until noon
Compensation: $25–$38 per hour, depending on experience.
Synergy Prototype Stamping is a growing manufacturer specializing in prototype and low-volume stamping, tooling, laser cutting, forming, welding, machining, and complete fabricated assemblies.
We serve automotive, defense, aerospace, and industrial customers in a fast-moving, deadline-driven environment. Our core values are Synergy, Integrity, Ambition, Fun, and Ownership.
We need a highly organized, dependable, and proactive person to work directly with the owner and keep the company’s many priorities moving.
This is not a traditional administrative position with a predictable daily checklist. The owner moves quickly between customers, sales opportunities, production problems, employees, vendors, finances, and future growth. Your job is to create structure around that activity, capture commitments, track priorities, and make sure important work gets completed.
This position combines executive assistance, operations coordination, project follow-up, customer and sales support, office administration, and basic bookkeeping support.
Read This Before Applying
The owner is extremely passionate, driven, direct, and personally invested in the company. He moves fast, speaks plainly, expects urgency, and can become very intense and forceful when commitments are missed or preventable problems are allowed to grow.
This is not a quiet, polished corporate environment where every conversation will be carefully worded. Pressure is real, priorities can change quickly, and discussions can become heated.
You must be able to:
- Remain calm, focused, and productive during intense conversations.
- Accept blunt feedback without shutting down or taking everything personally.
- Stand your ground and respectfully challenge the owner when he is wrong, overlooking something, or creating confusion.
- Separate someone’s passion and frustration with a situation from a personal attack.
- Bring facts, solutions, and clear next steps instead of becoming defensive.
- Regain focus quickly and continue moving the work forward.
The owner does not need someone who will simply agree with him. He needs someone confident enough to interrupt when necessary, pin down decisions, ask direct questions, and tell him what he needs to hear.
If forceful communication causes you to withdraw, become easily rattled, hold onto frustration, or avoid the next conversation, this position will not be a good fit.
Key Responsibilities
- Manage the owner’s calendar, meetings, reminders, commitments, and priorities.
- Turn conversations, emails, texts, and meetings into clear next actions.
- Maintain an accurate list of deadlines and outstanding follow-ups.
- Remind the owner of obligations without needing to be prompted.
- Follow up with customers, vendors, employees, and managers until matters are resolved.
- Provide short updates showing what is completed, pending, late, or at risk.
- Identify stalled work, missing information, and developing problems before they cause delays.
- Maintain project trackers, CRM records, checklists, files, and procedures.
- Follow up on quotations, purchase orders, deliveries, payments, and customer requests.
- Assist with invoicing, vendor bills, expenses, accounts receivable, accounts payable, and QuickBooks Online.
- Support purchasing, scheduling, shipping, quality documentation, and vendor coordination.
- Assist with travel, meetings, errands, local deliveries, events, and special projects.
Sending an email is not considered completion if the matter still requires an answer or outcome.
The strongest candidate will be:
- Highly responsive, organized, and reliable
- Proactive enough to act without waiting for every instruction
- Persistent about following up until a result is achieved
- Resourceful when information or instructions are incomplete
- Confident making calls and respectfully pressing people for answers
- Comfortable managing pressure and rapidly changing priorities
- Direct enough to raise concerns before they become emergencies
- Willing to handle routine administrative work as well as important projects
- Discreet with confidential financial, employee, customer, and business information
- Interested in learning manufacturing terminology and working around an active shop
This position is not a good fit for someone who needs detailed instructions before starting, waits for work to be assigned, avoids uncomfortable conversations, requires frequent reminders, or prefers a narrow and predictable role.
Experience
- Experience supporting a business owner, executive, or small leadership team is strongly preferred.
- Background in executive assistance, office management, operations, project coordination, sales support, or bookkeeping.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Outlook, Word, Excel, and Teams.
- Experience with a CRM, task-management system, or project tracker.
- QuickBooks Online, invoicing, accounts-payable, or accounts-receivable experience is strongly preferred.
- Strong attention to detail and dependable record-keeping habits.
- Valid driver’s license and ability to make occasional local visits.
- Ability to work the required on-site schedule.
Manufacturing, tooling, automotive, defense, construction, industrial, or project-based B2B experience would be valuable. Proven ownership, judgment, emotional steadiness, and follow-through matter more than a specific previous job title.
Compensation is $25–$38 per hour, depending on experience, plus applicable overtime and additional compensation opportunities to be discussed in person.
Someone who consistently takes ownership, handles pressure well, and produces results will have the opportunity to grow into a position with greater responsibility and authority.
How to Apply
Please submit your resume and specific answers to these questions:
- Describe a time when you noticed something important that had not been assigned to you and took ownership of it.
- How do you track requests, commitments, deadlines, and follow-ups coming from meetings, calls, emails, and text messages?
- Describe a situation where you continued following up until an actual result was achieved.
- Tell us about a time when you worked successfully with a highly driven, demanding, and very direct leader.
- Describe your experience with QuickBooks, bookkeeping, CRM systems, or project-tracking software.
- When a conversation becomes intense or forceful, how do you remain composed, communicate clearly, and keep the work moving?
Please answer directly and specifically. We care more about how you think, communicate, handle pressure, and take ownership than receiving a generic cover letter. Applications that do not answer these questions may not be considered.
