The purpose of this job is to support City Attorney office's legal activities, including managing court calendars, case logs, creating reports and docketing. Responsible for electronic filing, claims management, customer service, FOIA log maintenance. Processes and monitors GP/FM and restitution claims on behalf of the City.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Prepares legal documents from transcription and finalizes pleadings for filing with various Courts
- Maintains court calendar and FOIA log; maintains database including opening and closing of files; ensures retention requirements and appeal process
- Greets callers and visitors; handles and processes all incoming agency calls; screens calls and takes messages; directs inquiries to the proper source and answers questions within the context of established policies and procedures
- Types letters, legal documents, reports and a variety of other material from rough draft, clear copy, dictaphone, shorthand or notes
- Prepares and sends correspondence and form letters on legal matters where instructions are clear and precedence is followed
- Facilitates completion, collection and flow of required forms/documents such as legal documents or notices, purchase orders/requisitions, job applications, claims and billings, requests for information, travel vouchers or other forms indigenous to specialized operations
- Handles arrangements for commission and committee meetings; notifies commissioners, committee members and appropriate individuals of meeting details; records, transcribes and distributes minutes of meetings as required
- Maintains various reference files, assembles and organizes data and prepares necessary reports
- Performs related work as required
