]Academic Department Coordinator - Biomedical Sciences
Allendale, MI
Full Time
R104775
Summary: The Department of Biomedical Sciences seeks an Academic Department Coordinator to join our collegial staff and to contribute to our positive office environment and departmental mission. The Academic Department Coordinator is responsible for the coordination and quality of the administrative work for the department. This position requires a student-centered and human-service focus. We are looking for individuals that can support and contribute to an inclusive, accessible and welcoming environment that encourages people to thrive. Candidates should have strong communication and interpersonal skills, such as the ability to interact with others with respect, empathy, and cultural humility. Must able to able to work collaboratively in a team environment and independently to drive processes and meet deadlines.
Salary/Benefits: C3 Level. Minimum starting salary of $20.49/hour + http://www.gvsu.edu/hro/benefits/professional-support-staff-benefits-457.htm including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Primary Duties
- Compile and logically format statistical data, spreadsheets, and reports to facilitate department decision making related to department budget and scheduling.
- Monitor the department budgets and provide timely reports to the unit head.
- Prioritize tasks to manage and coordinate a large and varied workload, including student workers.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Provide support to faculty, including office space, keys, name plates, and computer access.
- Provide support with bulk mailings, answering phones, maintain filing, and recordkeeping systems.
- Serve as student employee supervisor and may act as lead worker for other PSS.
- Coordinate with the unit head and assistant unit head to develop the academic schedule.
- Coordinate scheduling tasks and support services associated with preparing arrangements for major meetings, events, conferences, exhibits, travel, or other related duties for both internal and external contacts.
- Provide administrative support for the personnel processes.
- Coordinate/monitor grade processing.
- Maintain syllabi records for department.
- Maintain and order supplies for the department.
- At times, act as a liaison between unit head, Dean's Office, faculty, staff, students, and outside organizations.
- Collaborate across and provide backup support to other CLAS units as needed.
- Other related duties or special projects as assigned.
Non-Essential Functions
- Textbook orders for faculty.
- Process major declarations and assign faculty advisors.
- Coordinate completion of course override requests.
- Maintain department social media accounts.
- Perform routine web-site maintenance.
Required Knowledge, Skills and Abilities
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work, and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Knowledge, Skills and Abilities
- Some college course work.
- Supervisory experience preferred.
- Accounting or budget experience.
- Some experience in an academic environment.
Department: Biomedical Sciences (https://www.gvsu.edu/bms)
https://www.gvsu.edu/clas/clas-voyage-1184.htm is the largest college at Grand Valley, offering over 50 bachelor degrees and a growing number of advanced degrees in the natural and mathematical sciences, the fine arts and humanities, and the social sciences. CLAS is a student-centered and diverse learning community that engages in critical inquiry, extending knowledge to enrich and enliven individual and public life. Our faculty are active teacher-scholars committed to equitable, inclusive, career-connected, and community-engaged liberal arts and sciences education. There are many opportunities for collaboration within CLAS and across a broad group of partners on and off campus. We are interested in attracting a cohort of new faculty committed to these core values as we seek to foster a community where members from all backgrounds can live, learn, and thrive together.
How to Apply: Apply online at GVSU Careers. Please include a cover letter and resume. The online application will allow you to attach these documents electronically, in the same file location. If you need technical assistance, email Human Resources at [email protected].
Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future.
Application Deadline: August 12, 2026 (at 11:59 p.m.)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See http://www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.
To apply, visit https://apptrkr.com/9744287
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