Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan's flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.
The area's waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.
Summary
Michigan Technological University is seeking an Administrative Aide for our Mechanical Aerospace Engineering department. They will be providing excellent service to a wide variety of customers including staff, faculty, students, and the public. This position requires the ability to work independently, with accuracy and attention to detail while meeting deadlines in a demanding environment.
Responsibilities and Essential Duties
1. Greet and assist customers in a friendly and courteous manner; respond to routine questions and provide information on established departmental programs and services.
2. Provide administrative support with financial transactions including check requests, reallocations, purchase requisitions, use charges, deposits, and petty cash; and maintain required documentation and records.
3. Process undergraduate student payroll and EPAFs.
4. Process department payroll and manual timesheets as needed.
5. Maintain Senior Design team files, member and project index lists.
6. Responsible for monitoring office equipment, read meters, bill charges, and annual service contracts. 7. Responsible for the authorization and processing of key requests annually for laboratories and offices for faculty, staff and students.
8. Responsible for maintaining office supply inventory.
9. Process all telephone installations and changes for the department.
10. Provide administrative support with Concur travel and purchasing card expense reports.
11. Provide administrative support for Admin team members as needed.
12. Provide administrative support for weekly department meetings.
13. Utilize Banner, Banweb, WebFocus, Concur, ASPIRE, Digital Measures and Perceptive Content to access and monitor department information.
14. Serve as a permanent staff member of the Department Social Committee, contributing to the planning and execution of departmental events and fostering a collaborative and engaging work environment.
15. Manage departmental conference room scheduling and calendars.
16. Receive and route telephone calls when necessary.
17. Evening closing of the department offices, lounge, and conference rooms.
18. Other duties as assigned.
19. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
20. Apply safety-related knowledge, skills, and practices to everyday work.
Required Education, Certifications, Licensures
* High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities are acquired.
Required Experience
* Four years of experience in secretarial and administrative, or customer service or a combination of experience.
* Four years of experience using personal computers and basic software packages including word processing, spreadsheet, and database software.
* Experience using advanced features of word processing applications such as utilizing columns or tables, mail merge, and sorting.
Desirable Education and/or Experience
* Experience using advanced features of data base/spreadsheet applications such as creating macros, using range names, or using the file extract/combine feature.
* Experience using Banner, Web Focus, Concur, Perceptive Content, Digital Measures and Aspire.
Required Knowledge, Skills, and/or Abilities
* Excellent customer service, interpersonal, and written/oral communication skills.
* Demonstrated ability to independently organize and prioritize multiple work assignments.
* Demonstrated ability to work independently and take the initiative to solve problems.
* Demonstrated ability to handle simultaneous requests with accuracy and attention to detail.
* Demonstrated ability to work effectively under conditions with frequent and multiple interruptions.
* Demonstrated ability to effectively adapt to change.
* Demonstrated ability to use judgment when dealing with confidential information.
* Demonstrated ability to work as a team.
* Demonstrated knowledge of proper grammar, spelling and punctuation.
* Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
Desirable Knowledge, Skills, and/or Abilities
* Demonstrated commitment to working effectively with individuals from a wide variety of backgrounds and viewpoints.
Work Environment and/or Physical Demands
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment... For full info follow application link.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
