ABOUT WHITLAM GROUP:
Whitlam Group is a leading manufacturer of pressure-sensitive labels and specialty packaging solutions, partnering with customers across a wide range of industries worldwide. For decades, we have built our reputation on quality, innovation, responsiveness and strong customer partnerships. We continue to invest in our people, technology and manufacturing capabilities to deliver exceptional products and service while driving long-term growth.
POSITION SUMMARY:
Whitlam Group is seeking a highly organized and detail-oriented Purchase Order Process Coordinator to join our Procurement team. In this critical role, you’ll manage the purchase order process from request through receipt, helping ensure our manufacturing operations have the materials and supplies needed to meet customer demands.
Working closely with the Procurement Manager, Production, Planning and Accounts Payable, you’ll coordinate with suppliers, monitor purchase orders, resolve discrepancies and maintain accurate purchasing records. This is an excellent opportunity for someone who enjoys organization, problem-solving and working in a fast-paced manufacturing environment where attention to detail makes a direct impact on operational success.
KEY RESPONSIBILITIES:
- Process purchase orders from request through receipt while ensuring proper approvals and compliance with company policies.
- Coordinate with suppliers to confirm pricing, lead times, order details and delivery schedules.
- Monitor open purchase orders and proactively follow up on delayed, incomplete or backordered shipments.
- Maintain accurate purchasing records, order confirmations, receipts and invoices within the ERP system.
- Partner with Production and Planning teams to anticipate material requirements and help prevent production delays.
- Resolve discrepancies involving purchase orders, vendor invoices and received materials.
- Generate reports related to purchase order status, supplier performance and inventory levels.
- Obtain pricing and quotes for materials, supplies and services.
- Identify opportunities to improve purchasing processes, supplier performance and workflow efficiency.
- Manage office supply inventory and coordinate with office supply vendors.
- Report purchasing concerns or supply chain issues to the Procurement Manager in a timely manner.
- Provide administrative and operational support to the Procurement Manager.
- Follow all company policies, safety procedures and quality standards.
- Perform other duties as assigned.
QUALIFICATIONS:
- Bachelor’s degree in Business, Supply Chain Management or a related field preferred
OR
- High school diploma or equivalent with 2 or more years of purchasing, procurement or administrative experience.
- Experience using ERP systems and Microsoft Office applications, particularly Excel, Word and Outlook.
- Strong organizational, multitasking and time-management skills.
- Excellent attention to detail and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to work effectively in a fast-paced manufacturing environment while meeting deadlines.
PREFERRED SKILLS:
- Strong mathematical, analytical and data entry skills.
- Ability to analyze purchasing and inventory data to support business decisions.
- Knowledge of purchasing processes, supplier management and inventory control.
- Experience in a manufacturing environment, label or packaging industry experience is a plus.
- Strong follow-up skills with a proactive approach to resolving supply chain challenges.
- Ability to work independently while collaborating effectively with cross-functional teams.
WHY JOIN WHITLAM
At Whitlam Group, you’ll be a part of a collaborative team dedicated to delivering exceptional products and customer service. We offer a stable manufacturing environment where employees are encouraged to contribute ideas, grow professionally and make a meaningful impact on our continued success.
If you’re organized, dependable and enjoy coordinating the details that keep manufacturing operations running smoothly, we’d love to hear from you.
WE OFFER
- Competitive compensation.
- Comprehensive medical, dental, vision, life and disability insurance.
- 401(k) retirement plan.
- Paid time off and paid holidays.
- Career development and advancement opportunities.
- Employee Assistance Program (EAP).
- Tuition reimbursement.
