A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Office of the Registrar is seeking a Curriculum and Catalog Assistant. This position supports the university's academic operations by assisting with the curriculum production cycle. Responsibilities include maintaining accurate degree and program requirements in evaluation and curriculum software and responding to inquiries about degree requirements and academic policies. The role also involves providing front desk support as needed. This position requires strong technical skills, problem-solving abilities, attention to detail, and the capacity to work independently while fostering effective relationships with students, faculty, and staff.
This position reports to the Assistant Registrar for Catalog, Curriculum Development, and Support.
Responsibilities*
Curriculum Support
- Maintain degree and program requirements in the catalog, and curriculum softwares.
- Conduct and maintain annual course reviews for catalog cleanup.
- Assist with software upgrades and troubleshoot and resolve issues related to catalog and curriculum tools, collaborating with vendor support when necessary.
- Attend Curriculum Committee meetings at the request of the Assistant Registrar
- Respond to inquiries from the campus community regarding curriculum policies and procedures
Degree Audit Tool Support
- Maintain degree and program requirements in the degree evaluation software.
- Code course prerequisites into the degree evaluation system.
- Assist with software upgrades and troubleshoot and resolve issues related to degree audit tools, collaborating with ITS and vendor support when necessary.
- Assist with training and support to academic advisors and academic units regarding program requirements.
Other duties as assigned
- Provide front desk support as needed
- Assist with projects related to curriculum management and/or degree audits.
Required Qualifications*
- High school diploma or equivalent
- Four years of relevant administrative experience.
- Knowledge of or experience with technical or automated business processes.
- Proficient in the use of database systems, reporting tools like Business Objects, imaging software, Google docs, and Google sheets.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Administrative Assistant Intermediate
Pay range $34,300-$42,900, Non-exempt
Underfill Responsibilities
Curriculum Support
- Maintain degree and program requirements in the catalog and curriculum management softwares under the direction of the Assistant Registrar for Catalog, Curriculum Development, and Support.
- Follow annual course review procedures for catalog cleanup processes.
- Support software upgrades and assist with monitoring, troubleshooting, and resolving issues related to catalog and curriculum tools, escalating complex problems to appropriate staff or vendor support as needed.
- Respond to routine inquiries regarding curriculum processes and refer complex policy questions to the Assistant Registrar.
Degree Audit Tool Support
- Maintain degree and program requirements in the degree evaluation software under the direction of the Assistant Registrar for Catalog, Curriculum Development, and Support.
- Enter and update course prerequisites in the degree evaluation system.
- Support software upgrades and assist with monitoring, troubleshooting, and resolving issues related to degree audit tools, escalating complex problems to appropriate staff, ITS, or vendor support as needed.
- Assist with maintaining documentation, user guides and training materials.
- Provide first-level support to academic advisors and academic units regarding degree audit functionality, escalating complex issues as appropriate.
Other duties as assigned
- Provide front desk support as needed
- Assist with projects related to curriculum management, catalog maintenance, and degree audits.
Required Underfill Qualifications:
- High school diploma or equivalent.
- Two or more years of relevant administrative experience.
- Demonstrated ability to use technical or automated business processes.
- Proficient in the use of database systems, reporting tools such as: Business Objects, imaging software, Google docs, and Google sheets.
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.
Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
