Job Details

Description

Under the supervision of the Director of Financial Services, monitors and balances the general ledger monthly as well as analyzes various accounts and prepares journal entries. Prepares monthly billings and financial reporting for the different grant programs, and assists with annual audited financial statements through the responsibility of their assigned funds. Provides technical assistance to other departments with regards to accounting problems and projects. Each Financial Accountant position will encompass most of the job functions listed below, no one position will encompass 100% of the functions listed.

Essential Functions

1. Works daily in the general ledger financial software. Balances and monitors the general ledger on a monthly basis. Reviews internally generated reports for accuracy. Reviews general ledger for compliance with Generally Accepted Accounting Principles  (GAAP) and Governmental Accounting Standards Board (GASB).

2. Accesses information from general ledger, fixed assets, payroll, human resources, accounts payable and accounts receivable.

3. Responsible for voiding checks in financial software, ensuring proper documentation and authorization.

4. Responsible for grant program financial reporting and deadlines. May perform complex, specialized grant accounting functions, prepares expense spreadsheets, comparing grant expenditures to the annual grant budget and complies with periodic financial reporting and reimbursement submittal requirements.

5. Performs monthly bank reconciliations in a timely manner.

6. Prepares monthly sales and use tax returns for the County. Enters into Michigan Treasury Online. Prepares vouchers for payment of sales and use tax for remittance to State.

7. Communicate and follow-up with department questions and issues.

8. Prepares accounting work, including year-end adjustments, audit work papers, financial statements, and preparation of the footnotes for the annual audit.

9. Analyzed budget variances and provides budget adjustments to the Budget Department.

10. Serves as a liaison to external auditors and grantor agencies. Provides information, documentation and reports as requested.

11. Serves as a backup Payroll Administrator and can process payroll, when needed.

12. Maintains spreadsheet for current tax collections and delinquent tax collections. Reconciles tax collection records to the general ledger. Prepares and enters journal entries to properly allocate summer and winter tax collections to the general ledger.

13. Maintains fixed asset system, accounting for disposal of fixed assets, conducting physical inventories of fixed assets and recording monthly depreciation. Reconciles fixed asset  records with general ledger.

14. Responsible for Act-51 reporting for the Road Department.

15. Responsible for statistical data reported in annual audited financial statements.

16. Maintains receivable for retiree healthcare collections. Reconciles health insurance. Premium invoices to employee database.

Other Functions

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to HIPAA and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.
• Computer literacy, including thorough working knowledge of spreadsheet, presentations, database, and accounting management applications software.
• Strong organizational skills. 

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)

Employment Qualifications

Education & Experience: 

• Bachelor’s degree in Accounting, Business Administration or Finance combined with two (2) years professional experience in governmental accounting.

Other Requirements: None listed.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
• This position is required to travel for meetings and appointments.

Physical Requirements:

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require little to no stamina in crawling.
• This position’s physical requirements require periodic stamina in climbing, balancing, twisting, bending, stooping/crouching, squatting, kneeling, and pinching.
• This position’s physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling reaching, grasping and handling.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists hands or fingers.
• This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

 ICEA Pro 8

March 2022