QUALIFICATIONS
In order to fulfill the job functions listed below an individual must meet the following minimum qualifications.
Communicate effectively in person, on the telephone, and in writing.
Possess a college degree or equivalent work experience.
Be proficient in the operation of computers.
Minimum of one-year experience in human resources.
Minimum of one-year experience in health care field (Preferred).
Education or experience in accounting/finance (Preferred).
REQUIREMENTS
Comply with all Facility policies and procedures.
Comply with all policies and procedures as may be established by your supervisor.
Comply with all safety and infection control policies and procedures.
Present a friendly, calm, cooperative, positive manner.
Ability to remain calm in stressful situations including during disciplinary actions or staff conflicts.
Have solid ethics and morals and sound judgement.
Must maintain confidentiality in all aspects of the job.
Specifically, employee and resident information.
Be knowledgeable in:
* facilities bargaining units, agreements, and grievance process
* personnel administration principles, policies, practices, and techniques
* applicable employee benefits policies and procedures
* applicable federal (EEOC, FLSA, ADA, etc.) and state laws, regulations, and guidelines
* applicable facility and departmental policies, procedures, rules, and regulations.
ESSENTIAL JOB FUNCTIONS
On occasion may need to lift up to 40 lbs.
Lead by example in setting standards for staff.
Administer personnel programs and oversee staff performing personnel processing and
payroll activities, and perform related duties as required.
Coordinate work efforts with the Administrator on matters relating to areas of personnel
administration.
Report all major happenings in the facility to the Administrator.
Act as a liaison with directors and staff regarding the processing and administration of
personnel programs.
Maintain effective working relationships with key individuals and organizations outside the
facility.
Maintain master index of human resource related reference material.
Maintain accurate emergency telephone numbers, personnel numbers, and employee lists.
Answer and respond to inquiries according to facility release of information policies and
procedures.
Prepare and submit various reports to appropriate external entities and for internal
meetings.
Management of all worker's compensation claims, including the management of employee
work restrictions. Management of FMLA cases, including LOA's.
Management of unemployment claims.
Management of insurances, COBRA, retirement, and voluntary benefits.
Assist with all phases of collective bargaining, including drafting of proposals, preparing
summaries of negotiations and producing final contract documents.
Process, create, and maintain contractor files.
Create and maintain employee health files.
Monitor and track employee probations.
Prepare monthly anniversary lists and email to the Director of Activities.
Oversee and process perfect attendance, sign on/referral bonus', employee incentives, etc.
Provide information to staff and respond to inquiries regarding benefits, pay, and personnel
rules.
Advise directors on initiating, responding to, and resolving issues relating to disciplinary action procedures. Prepare, distribute and provide guidance to directors for completing
performance evaluations and oversee maintenance of performance evaluations.
Participate with preparation of job descriptions and updates.
Participate with the formulation and implementation of facility policies and procedures.
Participate in establishing guidelines for applicant interviews.
Coordinate the hiring of new employees.
Review applications upon receipt and send them to the appropriate director for
consideration.
Offer applicant a bona fide good faith offers of employment, complete various background
checks, make appointments for back screen, physical, and drug screen.
Coordinate and oversee new hire orientation.
Type orientation and new hire memos and make orientation packet. Enter employee
information in appropriate programs to create and issue a name badge and doors key fob.
Process new hire paperwork, create and maintain personnel file.
Oversee and confirm attendance disciplines for directors.
Process nurse aide trainees for the class in the absence of the Nursing Administrative Assistant.
Communicate and work hand in hand with payroll coordinator.
Proficiency in performing Administrative Assistant tasks and duties in their absence. (See Administrative job duties/tasks).
As needed write receipts and vouchers for residents, visitors, and staff, job postings, in-
services, website, etc. Maintain clean, orderly, and safe work environment.
Immediately report malfunctioning or unsafe equipment or conditions to supervisor. Immediately report suspected equipment malfunctions or unsafe conditions to supervisor.
Attend required in-services.
Attend seminars and trainings as necessary.
Attend monthly QA meetings.
Attend daily huddles and meetings as necessary.
Other duties may be assigned.
Every effort has been made to keep this job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform.
