Job Details

Description

Essential Functions

1. Performs data entry from warrant requests and other documents to create case files for criminal cases. Generates warrants and secures signature of Assistant Prosecutor. Separates and distributes warrants to police agencies and to civilians on a walk-through basis. Provides instructions to civilians on how to proceed with the warrant and responds to inquiries about the process.
2. Screens and prepares files for misdemeanor OUIL ticket cases, includes reviewing files for the necessary paperwork, conducting LEIN search of criminal history checking for priors, ensuring lab reports or breath test results are included or ordered, and ensuring supplemental notices are filed when necessary.
3. Maintains and updates computer files on new laws or changes in laws which affect current charge language and/or create new charges and charge language. Updates office warrant manuals, including inputting new warrant language, indexing new charges, and reproducing and distributing new charges for office warrant manuals. Updates PAAM manual on a quarterly basis.
4. Prepares and reviews fingerprint cards and sends back to agencies for corrections. Forwards fingerprint cards to Michigan State Police Central Records for entry to the AFIS System.
5. Responds to inquiries on screening warrants, charges, general warrant production, court procedures for amending or re-issuing cases, and assisting in finding new charge language via PAAM manual. Responds to inquiries from police agencies and court personnel on warrant procedures, case status, case numbers, codes, and various other information. Responds to telephone calls from the general public regarding procedures, case status, and other general inquiries relating to status of warrants.
6. May serve as back-up to the receptionist, switchboard operator, district court clerk, file clerk, or circuit clerk.

Other Functions:

• Other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Employment Qualifications

Education: High school graduation, prefer some advanced college-level coursework in paralegal studies or related field.

Experience: A minimum of two years experience in a Prosecutor’s office or other legal setting providing familiarity with the judicial system. Knowledge of computer systems related to the Prosecutor’s system required.

Other Requirements: May be required to be a Certified Michigan State Police LEIN Operator.

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions. 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Requirements and Working Conditions

Physical Requirements:

• Ability to sit, stand, walk, bend and stretch in order to retrieve supplies and operate standard office equipment.
• Ability to lift, hold and carry objects weighing up to 25 pounds.
• Ability to communicate and respond to inquiries both in person and over the phone.
• Ability to operate a PC/laptop and other office equipment.
• Ability to handle varying and often high levels of stress.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

• The work environment is a cubicle/office setting. Employees in this job classification must regularly work with elevated levels of noise and activity levels.

February 2011