Job#: 3033934
Job Description:
Ford
Hybrid On-Site Detroit, MI
12+ Month Contract
$40-50/HR
Position Description
Title: Event Production Planning Manager
Michigan Central is a market-leading hub for advancing new technologies and programs that address barriers to greater social, economic, and physical mobility. The campus is comprised of 1.2 million square feet of multi-use real estate and 30 acres of interconnected public space. Building on Detroit’s rich history as an engine of change, the transformative Michigan Central project aims to strengthen the city’s competitive advantages while inspiring collective action on the most pressing challenges at the intersection of mobility and society worldwide.
The Event Production Planning Manager serves as the critical link between creative vision and event operational execution. This role ensures that events—ranging from large-scale private events and corporate conferences to experiential activations—are executed flawlessly, on time, and within budget.
Areas of Focus
- Pre-Production Planning: Establishing an integrated team for each event and ensuring the bridge between creative concepts and execution is clearly defined and scoped
- Operational Excellence: Managing complex timelines, load-ins, and run-of-show schedules
- Strategic Sourcing: Identifying and managing best-in-class vendors and partners
- Fiscal Responsibility: Precise budget forecasting and cost management
- Risk Mitigation: Identifying potential bottlenecks and developing robust contingency plans
Skills Required
- Financial Planning
- Financial Reporting
- Program Management (PMs & Projects)
- Microsoft Office
- Program Management
Skills Preferred
Experience Required
- 5+ years of progressive experience in live event production, with significant experience in both site coordination and technical direction
Education Required
Education Preferred
Additional Safety Training/Licensing/Personal Protection Requirements
Additional Information
Pre-Production & Planning
- Develop comprehensive production project plans, including master timelines, resource allocation, and critical path milestones
- Collaborate with creative teams and the Production Technical Director to determine technical requirements (AV, lighting, sound, scenic) needed to bring event themes to life
- Coordinate site visits to assess venue capabilities and constraints against event requirements
- Create and manage detailed event production budgets, ensuring all costs are tracked and variances are communicated proactively
- Ensure all necessary permits, agreements, insurance certificates, and safety documentation are secured
Vendor and Stakeholder Management
- In collaboration with Purchasing and Finance, lead the RFP/RFQ (Request for Proposal/Request for Quote) process for production vendors, including staging, lighting, catering, talent, facilities, and security
- Act as the primary point of contact for all internal stakeholders and external partners regarding production logistics until ready to hand off to the Site Coordinator and Technical Director
Event Production Execution Oversight
- Manage the Run of Show (ROS) and production scripts, ensuring all audio, visual, and lighting cues are synchronized
- Ensure load-in, setup, rehearsal, and strike phases are fully planned, with adherence to safety protocols and labor regulations
- Coordinate complex transport and freight logistics for equipment and materials
- Coordinate talent and speaker logistics, including green room requirements and technical briefings
Post-Event Analysis
- Ensure post-event debriefs are conducted with stakeholders and vendors to verify the venue is restored to its normal operational state and document any damage
- Reconcile all production-related invoices and provide a final financial report
- Facilitate lessons learned for internal continuous improvement
EEO Employer
Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.
VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.
