Sub Department: General Counsel
Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan's flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.
The area's waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.
Summary
The General Counsel and Secretary to the Board of Trustees of Michigan Technological University seeks a highly skilled Executive Assistant capable of operating with a high degree of autonomy and professional poise. The successful candidate will navigate complex priorities with minimal supervision, proactively identify process improvements, and maintain meticulous attention to detail. As a primary liaison for the office, the Executive Assistant must embody service excellence, engaging with a wide array of internal and external stakeholders in a sophisticated, direct, and professional manner.
Responsibilities and Essential Duties
1. Integrated Administrative Oversight: Coordinate, collaborate with, and provide high-level support to the various departments and personnel within the General Counsel's portfolio, including Public Safety and Police Services, Compliance and Risk Management, Environmental Health and Safety, Biological and Radiation Safety, and Chemical Safety.
2. Executive Operations: Manage the daily operations of the Office of the General Counsel; oversee complex calendar management, prioritize meeting requests, and synthesize data for executive briefings.
3. Board & Executive Support: Coordinate comprehensive travel itineraries for the General Counsel and Board members, providing bespoke administrative support to Trustees as required.
4. Governance & Compliance: Lead the end-to-end planning and logistical execution of Board of Trustees meetings, collaborating with the Secretary to ensure full compliance with reporting requirements and university bylaws.
5. Digital Governance: Serve as the primary administrator for the Board's portal (Diligent Board Books), managing the secure creation and distribution of highly sensitive materials.
6. Information Management: Maintain and audit departmental web presences to ensure regulatory compliance and the timely dissemination of information.
7. Fiscal Monitoring: Track and review budgetary expenditures and financial compliance for the Office of the General Counsel and provide high-level fiscal oversight for the aforementioned subsidiary departments.
8. Confidentiality: Maintain the highest standards of professional discretion when handling confidential or highly sensitive information, operating with extreme integrity at all times.
9. Public Inquiries: Assist with the processing of FOIA, FERPA, and other information requests in accordance with legal and institutional guidelines, as required.
10. Legal and Administrative Documentation: Provide stewardship for the creation, organization, and maintenance of legal and administrative templates and documents, ensuring exemplary proofreading and technical accuracy.
11. Systems Management: Utilize BANNER, Web Focus, Perceptive Content, and ASPIRE to track, access, and report departmental financial and administrative data.
12. Financial Administration: Process payroll reallocations, procurement, check requests, travel reimbursements, and purchasing card transactions in strict adherence to university fiscal guidelines.
13. Continuous Improvement: Commit to the mastery of continuous improvement strategies; actively engage in and apply University-wide improvement initiatives to everyday workflows.
14. Safety Compliance: Apply safety-related knowledge, skills, and best practices to all aspects of the professional environment.
Required Education, Certifications, Licensures
Bachelor's degree or an equivalent combination of education and significant professional experience.
Required Experience
Substantial, progressive experience in administrative support, or a demonstrated record of success in roles requiring high-level execution of complex administrative responsibilities.
Desirable Education and/or Experience
Experience providing executive-level support within higher education, a C-suite environment, or a legal/corporate counsel setting.
Required Knowledge, Skills, and/or Abilities
* Ethical Leadership: Unwavering commitment to the highest standards of ethical behavior and professional integrity; ability to serve as a model of institutional values in all interactions.
* Technical Proficiency: Advanced command of Microsoft Office Suite, Google Workspace, and electronic document management systems.
* Project Leadership: Proven ability to manage high-stakes projects from conception to completion while adhering to rigorous timelines.
* Communication: Exceptional interpersonal and written communication skills, with the ability to remain composed and professional in a fast-paced, high pressure environment.
* Analytical Aptitude: Demonstrated experience in data analysis and the creation of executive-level presentations, including the synthesis of complex tables... For full info follow application link.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
