The Account Clerk is responsible for providing accounting and facilities management support within the Budget Department. This position is responsible for maintaining accurate financial records, processing invoices and payments, supporting payroll operations, managing inventory and office supplies, coordinating facilities and equipment services, and assisting with administrative functions. The ideal candidate is detail-oriented, highly organized, and capable of managing a high volume of work in a fast-paced environment.
DUTIES AND RESPONSIBILITIES:
Financial Operations & Cash Management
- Maintain the financial integrity of the Court by promptly reporting policy violations or unethical behavior to the Budget Manager and Probate Register.
- Maintain accurate and current financial records related to Court revenue and cash operations, including:
- Daily and monthly cash reconciliations, bank deposits and journal entries
- Record and report returned checks, collections, and write-offs in accordance with established policies and procedures.
- Verify and certify cashier drawer balances as needed.
- Maintain adequate cash/change levels for cashier operations, including obtaining additional change from the bank when necessary.
- Review CourtView quality assurance reports and process required entries or adjustments.
Accounts Payable & Payroll
- Review, log, and process invoices for payment in a timely and accurate manner.
- Run, review, and process payroll reports to ensure employees are paid accurately and within County deadlines.
- Review approved attorney vouchers to ensure compliance with Court policies prior to authorizing payment.
- Submit notices to responsible parties for reimbursement of court costs in accordance with Court policy, including interpreter services and other court-ordered expenses.
- Timely and accurately process authorized petty cash expenditures and court fee refund requests.
- Update CourtView to reflect statutory court fee refunds and related financial adjustments.
Purchasing, Inventory & Asset Management
- Effectively manage the Court stockroom to ensure departmental office supply requests are processed in a timely manner, and the inventory is maintained.
- Receive, verify, and document vendor deliveries in compliance with Court policies.
- Effectively manage the Court’s fixed asset inventory by ensuring all additions, transfers, disposals, and updates are accurately recorded in a timely manner. Periodically assist with the audit of inventory items.
- Assist with semi-annual testing of Court panic buttons and maintain related documentation.
Facilities, Equipment & Administrative Support
- Process and monitor requests for building maintenance and equipment repair services in a timely manner.
- Monitor and respond to departmental email and mail correspondence daily.
- Assist with Sheriff Deputy scheduling and interpreter request coordination.
- Provide backup support for other Budget Department staff as needed.
- Perform additional duties and special projects as assigned.
QUALIFICATIONS:
Education & Experience
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent professional experience may be considered.
- Previous accounting, bookkeeping, payroll, or finance-related experience preferred.
Knowledge, Skills & Abilities
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Strong computer skills with the ability to work efficiently across multiple software systems simultaneously.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to prioritize tasks and manage a high volume of work effectively.
- Ability to adapt quickly to changing systems, processes, and priorities.
- Strong communication and customer service skills.
- Ability to maintain confidentiality and handle sensitive financial information professionally.
