Job Details

Description

Under the direction of the Ingham County Board of Commissioners, serves at the pleasure of the County Controller/Administrator to oversee the accounting, payables, payroll, grant, budgeting and insurance reporting functions of the County. Recommends related policies and is responsible for preparation of County financial statements, County budgets and various financial analysis projects.

Essential Functions

1. Coordinate budget process among Commissioners, departments, and Controller’s office to facilitate interaction, accurate information and timeliness and assistance in the preparation of budget proposals at all stages of the process.
2. Develops recommended annual budget calendar and format of County budget process; provides budget entities with budget information and forms.
3. Monitors revenues and expenses to conform to budget and recommend to the Controller necessary changes and corrections to the current year’s appropriations.
4. Monitors operating and capital budgets to conform to budget policy and makes recommendations to the County Controller/Administrator regarding necessary changes and corrections to the current year’s appropriations in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines and requirements.
5. Develops, recommends and implements goals, objectives, policies, procedures and work standards for the budgetary and financial operations of the County.
6. Directs the preparation and administration of the annual budget, including planning and analysis, process development, policy formation and review, formulating, presentation, approval, publication and implementation, and the review of all board action requests submitted to the Board of Commissioners.
7. Supervises all staff of the department either directly or indirectly through subordinate supervisors, including interviewing and selecting of job applicants, training, overseeing work, participating in disciplinary decisions and actions, and establishing and evaluating appropriate performance standards in accordance with County objectives.
8. Coordinates the provision of information to auditors and answers both broad and specific questions.  Directs the development and implementation of systems and procedural changes in response to issues identified by auditors.
9. Monitors changes in state and federal statutes, regulations and rules impacting accounting standards and practices and financial reporting requirements and implements changes in accounting processes to comply with those changes.
10. Develops and administers financial policies for the Board of Commissioners and all county departments and agencies.
11. Manages accounting policies for all county operating funds, special purpose construction and operating grant funds, trust funds, capital improvement funds and other funds which are deposited with the Ingham County Treasurer.
12. Supervises grant recording of expenditures and revenues and financial reporting thereof.
13. Manages and directs special financial analysis such as the internally prepared cost allocation plan and internal audits.
14. Manages the general ledger, payroll and accounts payable processing.   Oversees testing, implementation and modifications of the related software.
15. Ensures completion of required IRS payroll reports, as well as retirement, deferred compensation, and flexible benefit plan reports and payments.
16. Manages the reconciliation of all cash and bank accounts (maintained by the Treasurer’s office) to the County’s general ledger system.
17. May attend Budget and Finance Committee meetings.
18. Manages and provides guidance for the Annual Single Audit and all follow-up issues with Federal Departments.
19. Ensures the safekeeping of the Ingham County financial data input into the computer system.
20. Ensures completion of required reports in a timely manner, such as but not limited to, 1099’s, W-2s and 1095 forms.
21. Provides accounting expertise and assistance to County component units and departments.

Other Functions:

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description. 

(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)

Employment Qualifications

Education: A minimum of a Bachelor’s Degree in accounting or relevant field is required.  A CPA is preferred.
 
Experience: A minimum of seven (7) years of related experience is required, three (3) years of which must have been in a supervisory capacity.
 
Other Requirements: 

• None

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
• This position is required to travel for meetings and appointments.

Physical Requirements:

• This position requires the ability to sit, stand, walk, climb, balance, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require periodic stamina in walking, climbing, twisting, bending, stooping/crouching, squatting, kneeling, lifting, carrying, pushing, reaching, grasping, and pinching.
• This position’s physical requirements require regular stamina in sitting, standing, typing, enduring repetitive movements of the wrists, hands or fingers.
• This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

MC 16
March 2023