The Facilities & Transportation Coordinator plays a key role in supporting NEMCSA’s early childhood programs by managing facility leases, contracts, licensing, and operational services across all program sites. This position helps ensure safe, compliant student transportation while maintaining cost-effective services, accurate documentation, and strong partnerships. From service negotiations to playground safety reviews, fuel card oversight, and coordinating fleet maintenance, this role helps keep our facilities and transportation systems running smoothly so programs can focus on serving children and families.
Essential Duties & Responsibilities: Other duties may be assigned.
The Coordinator oversees facility leases, transportation contracts, utilities, service agreements, and childcare center licensing. They review expenditures, secure cost comparisons and insurance documents, and ensure all costs meet federal requirements. The role also supports construction and repair projects, contractor compliance, and communication with Business & Support Services and ECS leadership.
Key Responsibilities Include:
- Managing leases, utilities, service contracts, and transportation agreements to ensure accuracy, compliance, and cost-effectiveness.
- Overseeing cell phone accounts, reviewing service use, and maintaining documentation.
- Supporting licensing processes, building projects, contractor quotes, and compliance with HSPPS, state licensing, and Davis-Bacon requirements.
- Maintaining strong communication with fiscal and management teams regarding contracts, expenditures, and safety concerns.
Transportation & Safety
- Maintain Playground Safety Inspector certification, complete site reviews, and participate in the Natural Playgrounds workgroup.
- Support bus fleet maintenance, driver qualifications, observations, and required trainings.
- Administer fuel cards and monitor credit activity for fiscal integrity.
- Assist delegate agencies with transportation compliance, documentation, and drill observations.
Compliance, Documentation & Support
- Ensure all facility and transportation activities meet federal and state regulations.
- Develop and update policies and procedures for facilities, maintenance, and transportation.
- Assist with transportation waivers, grants, and reporting.
- Process and approve invoices with proper coding and funding.
- Support CAPs, maintain required documentation, attend ongoing training, and participate in professional development, including membership in the Michigan Association of Pupil Transportation.
Requirements
What We’ll Love About You!
We’re excited to meet someone who brings both passion and professionalism to this role—and who’s ready to help us make a meaningful impact in Early Childhood programs across our communities.
Education & Experience
- A Bachelor’s degree in a business or related field and 3-5 years related work experience is preferred; will consider Associate’s and 3-5 years related work experience. Proficient use of Windows, Microsoft Word, Excel are required.
- Must also possess reliable transportation and a valid driver license. CDL preferred. Must have or willing to obtain Playground Safety Inspector certification with six (6) months of hire date.
What You’ll Need
- Experience in Windows, Microsoft Word, and Excel.
- Reliable transportation and a valid driver’s license—you’ll occasionally travel to events, community partners, or program sites.
- Strong communication skills: the ability to read and interpret reports, write clearly, and present information confidently.
- Solid comfort with numbers—you can handle percentages, basic calculations, and interpret data to guide your work.
- Strong problem-solving abilities, especially in situations where you need to adapt quickly or interpret information from different sources.
Professional Expectations: This role requires access to confidential information. You’ll be trusted to maintain strict privacy and confidentiality, following all NEMCSA policies and guidelines.
Physical & Work Environment Requirements
To succeed in this position, you'll need the ability to:
- Regularly sit, stand, walk, use your hands, drive, and work at a computer.
- Frequently talk and hear, and multitask in a busy environment.
- Occasionally stoop, kneel, climb, reach, or twist as needed for events or office tasks.
- Work both standard and sometimes irregular hours, meet deadlines, and interact professionally with the public and staff.
- You’ll work in a typical office setting with moderate noise levels and will often be engaged in community-based activities. Throughout employment, team members must remain free of alcohol or non-prescribed controlled substances in the workplace.
