Job#: 3023384
Job Description:
Job Summary:
Responsible for leading, planning, administering and overseeing the activities of the payroll operations team. This includes leading, developing and coaching a team of direct reports as well as setting department goals, objectives, policies, procedures and oversight of a complex centralized payroll program. Responsible for timely and accurate payroll preparation/processing, tax reporting while ensuring compliance with company policies and federal, state, and local tax laws.
Essential Functions:
- Leads a team while performing all management duties, including budgeting, hiring, performance reviews, coordinating and scheduling work, salary recommendations, development, leadership, grievance resolution, coaching, counseling, and modeling core values at all times.
- Keeps up to date and ensures compliance with governmental regulations and requirements for payroll wage and hour, garnishments, deductions, benefits, retirement, fringe benefits, time off, and compliance. Maintains knowledge of trends and best practices. Makes recommendations and applies the knowledge to maintain the integrity of the payroll function.
- Leads the operational supervision of the payroll function, ensuring the accurate and timely processing of payroll. Holds team accountable for excellent customer service and resolves escalations that may arise.
- Properly files all tax returns and meets reporting requirements for state wage detail reporting, new hire reporting, W2 preparation, while monitoring the accuracy and ensuring that all deadlines are met.
- Implements, documents, and continuously improves payroll processes that include document retention, manual checks, overpayment, manual deductions, gross pay calculations, deferred compensation, garnishments, levies, child support, relocation, etc. Is a champion of change.
- Evaluates and improves audit, disaster recovery, and record retention processes and procedures.
- Establishes an annual plan (including year-end activities) in collaboration with Finance, HRIS, IS, and other key stakeholders. Communicates, collaborates, and acts as a consultant both internally and externally (audits, legal counsel, etc.).
- Evaluates and audits payroll program specifications within the technology systems.
Qualifications:
- Required Bachelor's Degree or equivalent in business administration, human resources or accounting
- 7 years of relevant experience direct payroll experience Required
- 3 years of relevant experience supervisory Required
- 3 years of relevant experience a fully automated time & attendance / payroll environment within a large, multi-site organization. Required
- 1 year of relevant experience Workday, ServiceNow and API Preferred
- CRT-Payroll Professional, Certified (CPP) - UNKNOWN Unknown preferred
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
