Job Details

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
 

1. Perform general clerical support to the Prosecutor's office to include receptionist tasks such as answering phones, providing information to the public, running departmental errands and scheduling. Performs duties which may pertain to confidential information as requested by the Prosecutor or Office Manager. 
2. Completes typing, processing and scanning of warrants, forms and various legal documents. 
3. Assists with casework in regard to accurate data entry, document creation, organization of case files and requests for evidence in preparation for court. 
4. Answers questions from the general public about Prosecutor's Office procedures and requirements. Retrieves information upon request. 
5. Works on special projects to include scanning and closing files.
6. Provides back-up clerical support to attorneys and other office staff as needed due to workload or to cover vacations and time off. 
7. Copies and distributes various documents. 
8. Organizes and files documents and maintains a neat and orderly file room. 
9. Works with police agencies on files and disposition of evidence. 
10. Performs other duties as directed.

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

• High school diploma or equivalent and one year of experience in an administrative support environment, preferably in a legal office or criminal justice system. 
• The county, at its discretion, may consider an alternative combination of formal education and work experience. 
• Michigan Vehicle Operator's License. 
• Considerable knowledge of the principles and practices of general office procedures and ability to learn local, state, and federal laws, rules, and regulations governing the operations of the Prosecutor's office. 
• Knowledge and skill in reviewing documents for accuracy and maintaining accurate paper and electronic records. 
• Skill in assembling and analyzing data and preparing comprehensive and accurate reports. 
• Skill in effectively communicating ideas and concepts orally and in writing.
• Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public. 
• Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight. 
 
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.