Job Details

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position provides secretarial support for the interdisciplinary mental health team.  This support includes taking and transcribing meeting minutes and dictation, composing, preparing, and typing memos, reports, letters, etc., printing and processing reports from the Offender Management System (OMS), data entry into the Offender Management System (OMS) and into the team data base, retrieving information and files, both electronic and hard copy.  This position’s attendance at and minutes of staff meetings, treatment team meetings and other meetings is required.  This position acts as the Involuntary Treatment Hearing Coordinator for the team and prepares documents, schedules hearings and reaches out for Psychiatric provider support for the PA 252 process.  This position is responsible for coordination of general office duties, assistance in recruitment paperwork, scheduling appointments, processing mail, answering phones, and record keeping/filing.  Composes and types correspondence, and other documents required by the Unit Chief.  Serves as liaison between Administration and regional teams of licensed mental health professionals.  Assembles and summarizes sensitive information from files and documents for use by the Unit Chief and/or Psychiatric Prescriber.  Prepares documents in Excel, Access, PowerPoint & Word as required.  Answers questions and gives direction to Mental Health Professionals in the absence of the Unit Chief.  Completes other assignments as requested by the Unit Chief.  The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, interpreting the supervisor's point of view, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.

Education
Educational level typically acquired through completion of high school.

Experience
Secretary 7
Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.?

Secretary E8
Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Certain positions may require a criminal history background check.

View Position Description HERE.
View Job Specification HERE. (Download PDF reader)

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All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.

Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date.  More information regarding what constitutes an official transcript can be found here.  (un-official or web based transcripts will not be accepted) 
 
 If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.**** REQUIRED INFORMATION:  Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.As part of this effort all employees are required to report any possible conflict of interest,  please review the information and be prepared to respond to questions related to the information in your application.  Ethical Standards and Conduct   (Note: you do not need to fill out the form)

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.  All new employees will complete additional online training to successfully complete their non-custody new employee training.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.