The Meridian Township Police Department (MTPD) is seeking a highly organized, professional, and motivated individual to join our team as a full-time Administrative Assistant. This critical role supports the operational efficiency of the department, ensuring smooth communication and administrative functions essential to serving our community, while also being able to handle sensitive and confidential information with the utmost discretion and integrity. The Assistant must be able to critically assess situations, solve problems, and work effectively within deadlines and changing work priorities. Our ideal candidate is able to build rapport and establish professional and effective working relationships and use good judgement, initiative and resourcefulness when dealing with other departments, the media, the public, Township officials, other employees, and representatives of other governmental units. The selected candidate would be required to pass a comprehensive background check. Preferred qualifications for the position would include:
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Prior experience dealing with confidential information in a professional setting
- Experience working in a law enforcement setting
- Familiarity with the MLEAC Police Accreditation Program
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Receives, screens and directs telephone calls, correspondence and visitors to the department. Responds to inquiries and complaints and provides information. Refers complex issues to appropriate individuals as necessary.
- Assists in the development and/or the preparation of the departmental budget. May engage in accounting activities such as generating billings, reconciling statements, processing payroll, and other similar activities.
- Drafts correspondence, reports, memos and other items. Types, enters data, copies, files, and completes other secretarial tasks.
- Schedules appointments and makes arrangements for administrative meetings and conferences.
- Maintains inventory of supplies and equipment. Places orders and makes purchases according to established procurement procedures and within budgetary guidelines.
- Establishes and maintains concise and comprehensive filing and records systems. Assembles data and processes various reports, generates monthly and year-end statistical reports, and others as requested.
- Performs special projects as assigned.
- Attend various meetings and may take notes as necessary.
- Keeps abreast of new developments in the field and new techniques, through continued education and professional growth.
- Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.
Requirements include the following:
- A high school diploma or equivalent supplemented by additional coursework in business management, office management, secretarial science, or a related field.
- Four or more years' experience in an office setting.
- Thorough knowledge of the professional public management techniques involved in budgeting, personnel administration, public relations, and project management.
- Knowledge of the structure, policies, procedures, and regulations of municipal government.
- Considerable knowledge of general office operations and clerical and secretarial procedures and practices.
- Thorough knowledge of modern office procedures, and skill in applying them.
- Ability to effectively train others and assign, coordinate, and evaluate the work of staff.
- Ability to operate general office equipment and machines, such as computer and current office and Township-related software, calculator, copier, fax machine, etc.
- Ability to gather data and prepare accurate and timely records, reports, notices, and memos.
- Ability to convey and understand information effectively and promptly through speaking, hearing, reading, and writing.
- Ability to critically assess situations, solve problems, and work effectively within deadlines, and changing work priorities.
- Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with other departments, the media, the public, Township officials, other employees, and representatives of other governmental units.
Preferred Qualifications:
The preferred qualifications listed below are representative of the knowledge, skills, abilities and qualifications that will enhance the ability to perform the essential functions of the Parks and Recreation Administrative Assistant position.
- Ability to manage/administrate social media accounts, including Facebook and Instagram.
- Ability to monitor and modify website content for programming and community events.
- Familiarity with BS&A software for purchasing, accounts payable and timekeeping.
- Possess exceptional organizational skills.
- Proficiency in Microsoft Office and Adobe Acrobat software.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate with others in person or by phone and view and produce written and electronic documents. The employee frequently is required to use hands to touch, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, or kneel. The employee must occasionally lift and/or move items of light to moderate weight. May occasionally need to lift or move items over 30 pounds. The employee must be able to travel to and from worksites and election locations as needed.
While performing the duties of this job, the employee typically works in an office setting. The noise level in the work environment ranges from very quiet to very active, with many visitors and/or election workers with questions.
